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FREQUENTLY-ASKED QUESTIONS ABOUT ADOBE READER AND
ADOBE ACROBAT PROFESSIONAL

You can open and read a PDF (Portable Document Format) file using either Adobe Reader or Adobe Acrobat Professional.

  • Adobe Reader is free and can be downloaded to any computer from the Adobe website.

  • Adobe Acrobat Professional is pre-installed on all Smith faculty and staff computers. You must have Acrobat Professional installed on your computer in order to create a new PDF and/or convert an existing PDF into another file type.

The list below shows the most frequently-asked questions about PDFs, Adobe Reader, and Adobe Acrobat:

How can I create a PDF document?

How can I change a PDF for commenting and markup?

Can I edit a PDF or Mark-up using Reader?

My PDF document will not print -- why?

How can I make each page of a PDF into separate documents?

How do I make Acrobat Pro the default program to open PDFs?

How do I convert a PDF document into a Word document that I can edit?
Are there any special PDF comment and markup tools for Mac users?

Are there any apps for the iPad or mobile device that works well with PDF's?



How can I create a PDF document?


You must have a copy of Acrobat Pro, faculty, staff and lab machines have a keyserved copy.  You can create a PDF from Acrobat or from other programs.

 

Acrobat Pro:

  1. Open Acrobat Pro, from the Create button, select PDF from File.
  2. The Open dialog box appears, locate the document you want converted, then click Open.
  3. Acrobat will convert the document and display the new PDF.  You must now save this new document.

Other Programs

  1. Open the document in the appropriate program Word, Excel, PowerPoint, Photoshop....
  2. From the File menu select Print, change the printer to Adobe PDF.
  3. The Save as PDF dialog box will appear.  Select a location and name for this new document, then click the Save button. 
  4. Let the machine work to save and create this PDF. When complete the PDF will appear on your screen.


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How can I change a PDF for commenting and markup?

Not all documents can be changed, some have security restrictions but most documents can be convert to allow commenting and markup.  Click here for the instructions.

 


 

Can I edit a PDF file using Adobe Reader?

You cannot make permanent changes to PDF files using Reader. 

However, you can use the markup tools on a Mac or a PC to highlight text or add comments on sticky notes that suggest editing changes. 

Markup tools for Reader X

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My PDF document will not print -- why?

Security settings in the document may not allow printing. In Acrobat, select File/Document Properties, and select the Security tab. This will display a list of the security settings for the document including whether printing is allowed.

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How can I make each page of a PDF into a separate document?

Open the document in Acrobat Pro, from the Document menu, select Extract Pages.  The extract pages dialog box appears, select the number of pages 1 - xxxx to be extracted.

Click in the Extract pages as Separate Files.  You wil be prompted to pick a locate for these seperate files.

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How do I make Acrobat Pro the default program to open PDFs?

On a Windows machine, right-mouse click on a PDF document.  From the menu select Open With, then Choose Program.   From the Open With dialog box, select Adobe Acrobat and at the bottom of the window place a check mark in Always use the selected Program to Open this kind of file.

 

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How do I convert a PDF document into a Word document that I can edit?

Not all documents can be converted to a Word format.  If you did not create the document, the author may have restricted the editing and saving features.  The document could be a scanned image, if you see the edge of a book or piece of paper then it is an image that can not simply be converted for editing.

If it looks like straight text, click on the File menu then Extract, select Word.  The Save As dialog box appears, select a location and name for your document.

 

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Are there any special PDF comment and markup tools for Mac users?

Yes. The information is contained in this document.


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Are there any apps for the iPad or mobile device that works well with PDF's?

Yes. GoodReader is $4.99 for reading and highlighting a PDF.

PDF Expert  is $11.99 this will allow creating. editing. highighlighting and you can fill-in PDF forms.


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Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
413.585.4487  |  Questions or comments?  Send us email
 |  Last updated January 10, 2013

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