CREATING GROUP LISTS ON A PC

Group lists allow you to send messages to a specified group of users, without having to enter or select their email addresses individually. You can add participants to a group from the Novell GroupWise Address Book, any personal address book, and/or your Frequent Contacts book.

Creating a group manually
Changing address book search settings
Creating a group from an existing message
Sending to a group
Editing a group

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Creating a Group Manually

1. From the Main Window, select the Address Book icon from the toolbar.
   
   
2. Select the address book to which you want to add a group. (Note that you cannot add or edit groups in the Novell GroupWise Address Book.)
   
   
3. If the Name Completion Position at the top says Not Searched, stop and change the Name Completion Search Order (instructions below). If the Name Completion Search shows a position number, continue to step 4.
   
   
   
   
4. Click the down arrow in the New icon and select Group.  The New Group dialog box appears.
   
   
5. Type in the group name and add any comments to the Comments field.
   
   
   
   
6. Under Members, click on Add. The Select Group Members dialog box appears (a form of the address book.)
   
   
7. Select the appropriate Send button (To, CC, or BC).
   
   
8. Double-click on the name of each user you want to add to the group. 
   
   Note: You can change address books by clicking the down-arrow next to the Look in address book. 
   
   
9. Click OK when done.

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Changing Address Book Search Settings

GroupWise lets you specify which address books to search, and in what order, when you are using name-completion. To change the order or add a book:

1. Open the Address book.
   
   
2. Click File, then Name Completion Search Order.
   
   
3. In the Name Completion Search Order window appears, only the books listed under Selected Books are searched by GroupWise.
   
   
   
   
   
4. To add books to the Selected Books list, select the book from the Available Books column, then click Add.
   
   
5. To change the order in which your Selected Books are searched, select any book in the list and use the Up and Down buttons to change its position.
   
   
6. Click OK when done.

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Creating a Group from an Existing Message

1. Open a message that was sent to most or all of the people you want to include in your new group.
   
   
2. Click on Reply, then choose Reply to All.
   
   
3. In the Reply message window, click on the Address Book button.
    
4. Delete any names you don't want in your group, then add any names that are missing.
   
   
5. Next, select the address book in which you want to save your new group, then click on the Save Group button.
   
   
6. Name the group and add any comments.
   
   
7. Click OK when done.

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Sending to a Group

1. In the main GroupWise window, click on the New Mail button.
   
   
2. In the To, CC or BC field, start typing the name of your group. When you begin typing, the name-completion function will try to complete the name as it searches your available books.
   
   
3. Complete and send your message as you would any other message.

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Editing a Group

1. From the Main Window select the Address Book icon from the toolbar.
   
   
2. Select the address book where the group resides.
   
   
3. Double-click on the group you would like to edit. The Details dialog box appears.
   
   
4. Click on the Add button to enter a new username or select a new member from the list. To remove a member from the group, select their name and click Remove.
   
   
5. Click OK when editing is complete.

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