USING A RULE TO FORWARD GROUPWISE MESSAGES TO ANOTHER ADDRESS
It's easy to create a rule within
GroupWise that automatically forwards all incoming messages to any email
address you specify.
We recommend that you create your forwarding rule using GroupWise
WebAccess because it's the simplest method, but if you wish, you can use the GroupWise desktop client
for Windows.
Creating a Forwarding Rule in GroupWise WebAccess
1. Open Internet Explorer or FireFox and log in to GroupWise WebAccess.
2. Click on the Options button above the message list, highlighted below.
3. The Options dialog box will open. Click on the Rules button.
4. The Rules screen will appear. In the Type: field, select Forward from the drop-down menu, then click the Create button.
Note: If you have already created other rules, they will also appear in this window. Be sure to read the section on interactions between rules at the end of this document
5. The Create Rule - Forward window will appear. See the example below:
- Enter a name for your rule, such as "Forward to my yahoo account".
- If you want to forward all incoming mail, do not specify any conditions in the Define Optional Conditions area.
- In the To field, enter the email address you are forwarding to.
- In the Subject field, enter something like "Forwarded from my Smith account".
- In the Message box, enter a message you wish to include with every forwarded message (optional).
- Click the Save button to save your rule.
- If you didn't specify any conditions, you'll see a message to that effect. Click Save to proceed.
- You will be returned to the Options/Rules window. Notice that your rule has been saved and activated. Click on the Close button to close the window.
Note: To de-activate a rule, just click in the check box beside it. To edit a rule you created using WebAccess, click on its name. To delete a rule, click on the Delete link.
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Interactions Between Rules
If you've discovered how useful rules can be, you may have several rules already.
Rules are processed in the order they appear in your Rules list. Since
you probably want your deletion rule to be applied to incoming messages before
any other rule, be sure to put your deletion rule at the top of your list.
- With WebAccess, rules are added to your list in the
order you create them. To change the order, you will
have to delete your other rules, then re-create them after you
create your deletion rule.
- If you're using the Windows desktop client, you can
reorder your rules by simply clicking and dragging the
rule name up and down in your Rules list.
To stop rule processing:
All rules are applied to every message unless you have added the "Stop
Rule Processing" action to a rule. You should always add this action to
any rule that is intended to stand alone.
For example, you may have a rule that automatically files all messages from
a certain list server into a folder in your cabinet. Since you probably don't
want any other rules to act on these messages, you should add the Stop Rule
Processing action to your list-server-filing rule. This action ensures
that no other rules are applied to the messages in this category.
