USING THE GROUPWISE WEBACCESS ADDRESS BOOK

In GroupWise WebAccess, the address book opens in a new window. By default the address book is the GroupWise Address Book, this book contains everyone at Smith College who has an email account. 

Searching and selecting

Adding a new contact

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Searching and Selecting

1. Log into your GroupWise WebAccess account.
   
   
2. To access the Address Book, click on the Address Book button in the main GroupWise window, or open a new message window and click on the Address Book button in the toolbar.
   
   
3. The default address book for searching is the main GroupWise Address book. To search a different address book, click on the down-arrow and choose a book from the drop-down menu.
   
   
4. The default method for searching is by last name. To search by last name:
   
   
   1. Place your cursor in the empty field to the right of "begins with."
   2. Enter part or all of the last name of the person you are searching for.
   3. Click on the Search button. 
      
      
      
      
      
      
      
      
      
      
      
      
   4. If you prefer to search by first name, click on the drop-down arrow next to Last Name and select First Name.
      
      
5. Depending on the text you entered, you may receive multiple matches. In the example below, entering "morr" returned 13 matches:
   
   
   
   
   
   
6. Click in the checkbox beside the name of interest, then click on To, CC, or BC.
   
   This will place the selected name in the correct area on the right side of the window, as shown below. 
   
   
   
   
   
7. At this point, you can:
   
   
   1. Click on the Mail button if this is the only name you need.
   2. Search for another person by changing the search criteria, then add that person to your list of recipients.
   3. Click on the red X beside any name to delete it from your recipient list.
   4. Save multiple names as a group by clicking on Save Group. 
      
      Note: For more information about creating groups using GroupWise WebAccess, click here.

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Adding a New Contact

You can add a new contact to your Frequent Contacts or your personal address books. (The GroupWise Address Book is owned by the system and cannot be edited by end users.)

1. With the Address Book open, click on the Add Entry button.
   
   
2. In the Add Address Entry window, the default is to add the new entry to your Frequent Contacts address book.
   
   If you would like to switch to your personal address book, click on the drop-down arrow at the end of the field and select your address book.
   
   
   
   
3. You must fill in the three required fields (marked with a red asterisk *), and can fill in as many of the additional fields as you wish.
   
   
4. When you're done, click the OK button at the bottom of the window.

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