The
GroupWise Address Book is really a contact management tool. The
Address Books can store names and addresses, email addresses,
phone numbers, and detail information about your contacts,
groups, resources, or organizations. There
are three ways to access the address book information:
The Address
Book
The Address Selector
The Contact
Folder
The Address Book
Open the Address Book by clicking on the Address Book button in the Main Toolbar.
The Left Pane list the address books available to you. The
larger Right Pane displays the list of names and addresses
within the selected book. To choose a different address book, click once
on the specific book located in the left pane.
Locating a Contact: In the Look For: by
default you are searching for the firstname lastname of a person. Type the
first few letters of a persons first name, corresponding information will begin
to fill in. The example below shows typing Kar for Karen. The more
you type the closer you get to the actual person. When
you locate the individual, click once to select then click the drop
down menu on Action. Select Send Mail.
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The Address Selector
When you create a New Mail message
and click the Address button from the message
toolbar the Address Selector window appears.
The options provided in this window allow you to select a contact,
create a group, add contacts and edit contacts.
Change Address books: Click the drop-down arrow at the end of the Look-in: field.
Search for contact: To search for a person or group begin typing the corresponding information located in the Look for field. For example: the default is first name so type the First Name of the person or group you are searching for in the field.
Add a contact: You must first select the Address Book where the contact will reside, as you are not allowed to change the system wide Novell GroupWise Address Book, then the New Contact becomes available, click New Contact, fill in as much information as you need on the Contact, Office or Personal Tab.
Edit a contact: Highlight a contact from one of your address books. Click the Details button below the Address List. Edit either the Contact, Office or Personal Tab information as needed.
Save Group: You
add contacts to the right pane (Selected list),
by double-clicking on a contact in any of the address books. To select a specific
book the group will reside in, change the Look In book to that
location, otherwise the group will be saved to the last book
displayed or used. Click the Save Group button,
to Name the group.
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The Contact Folder
The Contact Folder by default is an image of your
Frequent Contacts address book. If you want the Contact
Folder to display a different address book, right-click the Contact
Folder, select Properities from
the menu then select a book from the Address Book drop-down
list. Any modifications you make to the Contact Folder
will be made in the corresponding address book.
