INTRODUCTION TO THE GROUPWISE ADDRESS BOOK
The GroupWise Address Book is really a contact management
tool. The
Address Books can store names and addresses, email addresses, phone numbers and detail
information about your contacts, groups, resources or organizations.
There are three
ways to use the address book information: the Address Book,
the Address Selector, and the Contact Folder.
Address Book
Open the Address Book by clicking on the Address Book button
in the Main Toolbar.
The Left Pane list the address books available to you. The larger Right
Pane displays
the list of names and addresses within the selected book. To choose a different address book,
click once on the book's name in the left pane.
Locating a Contact
In the Look For: field, enter the
type of information listed in the Inside Field. The example below shows
the Last Name field selected. Enter the Last Name of the person you wish to
locate from the address list. The address book will respond alphabetically to your typing.
To change the Inside field search, click the drop-down arrow of
the this field and select one of the options available.
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Address Selector
When you create a New Mail message and click the Address button
from the message toolbar, the Address Selector window appears. The options provided
in this window allow you to select a contact, create a group, add contacts, and edit contacts.
Change books: Click the drop-down arrow
at the end of the Look-in: field.
Search for contact: To search for a person or group begin typing the corresponding information located in the Match field. For example: Match field displays Last Name so type the Last Name of the person or group you are searching for in the Look for: field.
Add a contact: Click the New Contact button, fill in as much information as you need on the Contact, Office or Personal Tab.
Edit a contact: Highlight a contact from the address books. Click the Details button below the Address List. Edit either the Contact, Office or Personal Tab information as needed.
Save Group: You add contacts to the right pane (Selected list),
by double-clicking on a contact in any of the address books. To select a specific book
the group will reside in, change the Look In book to that location, otherwise the group will
be saved to the last book displayed or used. Click the Save Group button,
to Name the group.
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Contact Folder
The Contact Folder is by default an image of your Frequent Contacts address book. If
you want the Contact Folder to display a different address book, right-click the Contact
Folder, select Properities from the menu, then select a
book from the Address Book drop-down list. Any modifications you
make to the Contact Folder will be made in the corresponding address book.
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