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USING DROPBOXES TO EXCHANGE FILES

When staff and faculty need to transfer a file to another employee at Smith, they can send it as an e-mail attachment (unless it is too large) or they can put it in the other person's dropbox. All staff and faculty have a personal dropbox on their server.

Dropboxes typically reside on the T: drive of each server. An individual's dropbox is a folder with their username on it, which is located inside another folder for their department.

Click on the appropriate link below for instructions on putting a file into another person's Smith dropbox:

Instructions for Windows users

Instructions for Macintosh users



Windows Users: Putting a File in Another Person's Dropbox

  1. Find out the other person's department name and Smith server (e.g., Admin1, Facserve, Science, etc.)

  2. Right-click on the Start button and choose Explore from the pop-up menu.

  3. Navigate to the file that you want to copy for the other person, and right-click on it. Select the Copy option from the menu. This copies the file to memory in preparation for pasting it later.

  4. If you and the other person are on the same Smith server:

    On the left side of the Explorer window, click on the + symbol to the left of the T: drive, then on the + symbol next to their department folder.

    Scroll until you see their username, then click on the folder icon beside their username. Proceed to step 6.

  5. If you and the other person are on different Smith servers:

    On the left side of the Explorer window, click on the + symbol next to My Network Places. Then click on the + next to Entire Network, then Netware Services, then Network Servers.

    Click on the name of the server that holds the other user's account, then on the Datavol folder.

    You should see a Dropbox folder. Click on the + next to that, then on the one next to the person's department. Scroll until you see their username, then click on the folder icon beside their username.

  6. On the right side of the window, right-click and select the Paste option from the menu. This will copy the file into the other user's dropbox.

    Note: Once you have pasted a file into another person's dropbox, you will not be able to delete or edit it because you do not have rights to anyone else's dropbox.

Treat your own dropbox as you would any other network drive and folder. Your T: drive is mapped to the Dropbox folder on your server. Within that folder is your department folder, which contains your own folder with your username.

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Macintosh Users: Putting a File in Another Person's Dropbox

  1. Find out the name of the other user's department and Smith server.

  2. Open the Go menu, and select Connect to server.

  3. Enter the employee's server address, then click on the Connect button. 

    Examples: 

    admin3.smith.edu
    facserve.smith.edu

  4. Enter your Novell username and password, then click Connect.

    Note: If your login fails, clear the username field, then enter a period, followed by your Novell username and your full Novell context.

    Staff example:  .username.[dept].ad.sc
    Faculty example:  .username.[div#].fac.ac.sc
    Student example:  .username.[alphabet-range].stu.ac.sc

    Note: If you don't know your full Novell context, please call the User Support Center at x4487.

    Enter your password, then click Connect.

  5. When asked to select a volume to mount, choose the one that contains DATAVOL.

    Example:  ADMIN3.DATAVOL

  6. Click OK. The system will place a DATAVOL icon on your desktop.

  7. Open the DATAVOL server icon and double-click on the dropbox folder. Double-click on the employee's department folder. Scroll until you see their username, this is their dropbox. Double-click to open the dropbox.

  8. Create a new Finder window (select New Finder Window from File menu or apple key-N) and navigate to the file that you want to copy to the dropbox.

  9. Drag the icon of the file that you wanted to put into the employee's dropbox into the dropbox folder that you opened in step 7.

    Note: Once you have pasted a file into another person's dropbox, you will not be able to delete or edit it because you do not have rights to anyone else's dropbox.

Treat your own dropbox as you would any other network drive and folder. Your T: drive is mapped to the Dropbox folder on your server. Within that folder is your department folder, which contains your own folder with your username.

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Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
413.585.4487  |  Questions or comments?  Send us email
 |  Last updated January 10, 2013

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