The OneCard is the Smith College ID card carried
by faculty, staff, and students alike. Entering students
are required to send in a picture ahead of time so
that their ID card can be printed and available for
collection upon their arrival at Smith.
Office accepts both hardcopy and digital ID
photograph submissions as detailed in section 1
below. Both forms of submission must meet the composition
requirements listed in section 2. Photographs
must be received before the deadlines described
in section 3.
Section 1. Submitting a Photo
Section 2. Photo Composition Requirements
Section 3. Submission Deadlines
1. Submitting a Photo
OneCard Office strongly urges prospective students
to have their photo submission taken professionally.
The OneCard Office reserves the right to reject any
submission not meeting the requirements of composition,
format, and quality specified in this document. Owing
to the high volume of photographs submitted, we regret
that we cannot notify you if your submission is rejected.
Accordingly we urge you to read and follow these
requirements in order to avoid possibly significant
delays in your check-in process at Smith.
easiest way to obtain an acceptable picture for
submission is to have a US-style passport picture taken
by a professional photographer. This can be done inexpensively
at a wide range of locations in the US and Canada.
Most camera shops offer this service as do many
copy centers and other retailers. For overseas students,
the US embassy or consulate often maintains a list
of local photographers who can meet these requirements.
The overall dimensions
of the picture must be 2 inches x 2 inches (50 mm
x 50 mm). The photograph must not have any borders.
It must be printed on good quality photographic stock
and must meet the composition requirements listed
in Section 3.
The student name and Smith ID number (a 9-digit number beginning with "99" , also known as a Banner ID, Onecard ID, and "99" number), if known, should be written on the back of the photograph.
Entering School for Social Work students: Please skip to Section 3 for information on where to send your hardcopy photo.
The photograph should then be placed in Envelope A, which you will receive in the Welcome Packet from Smith after sending in your enrollment deposit. The front of Envelope A should be completed and Envelope A should then be placed in Envelope B and mailed.*
*School for Social Work students: Please note that you do not receive an envelope A or B or a packet. Please skip to Section 3 for information on where to send your hardcopy photo.
should note that there
are many common mistakes
made with electronic
submissions that render
them unacceptable despite
meeting composition guidelines.
The most common mistakes
include resizing an image
to meet the size requirements
without maintaining the
correct aspect ratio, enlarging
an image of insufficient
resolution so that the
resulting image quality
is poor, use of low quality
digital cameras such as
camera phones which produce
poor images, poor editing
of an existing image to
remove extraneous background
or other unacceptable details,
and incorrect formatting
of images (e.g. use of
gif, tiff, pcx formats
For these reasons, the
OneCard Office strongly
urges you to either use
a professional photographer
or to submit a hardcopy
picture as described
above if you are not
with digital picture
dimensions of the picture
must be 400
pixels by 400 pixels.
It must be in JPEG format
and must meet the composition
in section 2 below.
To submit a digital photo,
send it as an email attachment
Be sure your email message
and file-name meet the
- The subject
line of the email must read "ID
photo for student name" where student
of course, replaced with the actual name of
the student whose photo is being submitted.
School for Social Work students must use "SSW
ID photo for student name."
- The body
of the email must contain the student’s
full name, and Smith
student ID number (a 9-digit number beginning
also known as a Banner ID, Onecard
ID, or "99" number) if known.
- The name of the attached
picture file must be in this format: lastname_firstname.jpg.
For example, student Mary Smith will submit a
photo named Smith_Mary.jpg.
a student has more than one last or first names,
these should be hyphenated to form a compound name.
For example, a student named Nancy Klein Davis will
submit a photo called Klein-Davis_Nancy.jpg,
and Mary Ann Wolcott will submit Wolcott_Mary-Ann.jpg.
Section 2. Photo Composition Requirements
photo submissions not meeting the composition requirements
will be rejected. Owing to the high volume of submissions,
we regret that we cannot notify you if the image
is rejected. Accordingly we urge you to read and
follow these requirements in order to avoid possibly
significant delays in your check-in process at Smith.
It should be noted that US passport photographs are
in full compliance with our requirements and that many
prospective students will find it significantly simpler
to have a professional passport photograph taken, a
quick and relatively inexpensive process widely available
in the US and Canada as well as at many photographers
the photo presents the full head from top of hair
to bottom of chin; height of head as measured from
bottom of chin to top of hairline should measure
1 inch to 1-3/8 inches (25 mm to 35 mm). For digital
images this should be 200 to 275 pixels. In cases
of large volume hair some effort should be made to
include all the hair and face in the image. However
the height of the face should on no account be less
than one half of the overall image size.
must be centered within the image in accordance with
the figure below. Make sure eye height is between 1-1/8
inches to 1-3/8 inches (28 mm and 35 mm or 225 to 275
pixels for digital images) from bottom of photo.
Positioning of head in photograph
The frontal pose
(full-face) must be used. Rotation of the head
must be less than +/- 10 degrees in every direction – up/down,
rotated left/right, or tilted.
Shoulders must be
square on to the camera. Subjects looking over
one shoulder are unacceptable. The subject’s
hands, feet, etc. should not appear in the image.
Subjects should have a natural expression, either neutral
or smiling. Headgear is not permitted except if worn for
religious reasons and should not obstruct any portion of the face or eyes.
Sunglasses are not permitted.
The subject must be photographed against a plain
white or off-white background. Lighting must be such
that there are no distracting shadows. Shadows on
the face or shadowed eye-sockets are unacceptable.
Section 3. Submission Deadlines
The due date for photo submission, both electronic
and hardcopy, is June 1st for students starting
in the Fall semester, and December 1st for
students starting in the Spring semester.
For School for Social Work
students, the hardcopy deadline
is April 1, 2014. Hard
copy photos must be sent
to the following School for
Social Work office:
Office of Academic Support Services
Smith College School for Social Work
Lilly Hall 110
Northampton, MA 01063
The electronic deadline
for School for Social Work
students is May 17, 2014. Digital photos
must be emailed to the OneCard
office at firstname.lastname@example.org.
Please pay special attention
to Section 2 regarding Photo
received after those dates
may not be processed in time
for advance printing of ID
miss the deadline:
For students starting in
the Fall who are unable
to meet the deadline, pictures
can be taken and cards
produced at Central Check
In. This may require significant
time waiting in line depending
Students starting in the Spring and School for Social Work students who
cannot meet the deadline will have to come to the OneCard Office in Stoddard
24C during our regular drop-in hours (Tuesday-Friday, 1:30-3:30 pm) to obtain
their ID card.