making groups & presentations

Projection FAQ - Adding Annotations - Downloading Images - Keyboard Shortcuts

FACULTY who wish to prepare a course or add images to Insight should contact Imaging Center staff. Workshops and personal training sessions can be scheduled at the Imaging Center DIDC Lab or in other venues. There are public and private folders for saving groups and presentations in Insight. All faculty using Insight have been given a folder for image groups that will be used for classes (e.g, arhLeibsohn). There is a faculty private folder called "FacultyResearch" that may be used as a staging area. Students cannot see the "FacultyResearch" folder. Also, see instructions for integrating images into Blackboard.

STUDENTS who wish to prepare a class presentation using Insight should consult with the course instructor. Imaging Center staff will be available for training. In addition to viewing images in Insight, students can make groups and save them to the "Student" folder.

PROJECTION FAQ

Problem: When I open a presentation in the classroom, the images are different from how they were on my laptop when I created the presentation: different size, scale,and details.

Solution: When you build a presentation at a particular laptop resolution, 1280 x 1024, for instance, and then take the machine to the classroom and attach it to a projector, that, for instance, resizes laptop screen rez to: 1024 x 768, it will definitely mess up image frames and details of a presentation. (the same thing will happen in Powerpoint). Although Insight itself is resolution "aware" and will open correctly into whatever is the current rez environment, it appears that presentations save their image elements based on the creation (laptop) display window rez, and not the rez that the projector will often impose. One frequently does not have control over what the projector is going to do to either the primary or the secondary desktop resolution. This means that creation rez must match projector rez for the presentation to display properly.

To minimize this problem, build your presentations at the same rez that the classroom projector will impose. Sometimes you have to test this in both office and classroom with projector attached. There may be a more elegant solution that Luna can suggest, but we have not found one yet.

Problem: It appears that if a detail is made of an image during the classroom lecture, Insight saves that detail into the presentation. So the original presentation at the beginning of class is different by the end of class if any manipulation has occurred. To resolve this, I then went through and deleted all the new details (as they were unwanted), then re-saved the cleaned-up presentation upon closing. Upon reopening the presentation the next day, two things occurred: (1) the cleaned up presentation appeared on his laptop but (2) in the classroom the "detailed" presentation appeared. What happened?

Solution: We've found that when you choose "Play Presentation," the zoom-ins and details created on the fly are not saved at exit (nor does a save dialog appear). On the other hand, when you lecture from "Edit Presentation," all zoom-ins, etc. become part of the presentation and will need to be eliminated later on in a clean up effort--if "save presentation" is not cancelled. If one has had to recreate a presentation 10 minutes prior to class, it's likely that the "Edit Presentation" mode had become the unintended mode of display. We urge you to double-check how you are running your presentations in the classroom. If you don't save a presentation when you finishe in the classroom (provided the work has already been saved, prior to class), the problem does not happen.

ADDING STICKIES (ANNOTATIONS)

- Log on to Insight (JVA client only: Imaging Center, Hillyer Art Library, VCRC, Campus Labs, Neilson Electronic Classroom).
- Enter User name and Password
- Click on "File" and "Open Group" you want to work with.
- Double-click on image thumbnail to bring it into the Workspace.
- Click on the "Annotation" button.
- Type in your author info (Name, email).
- Click on "New" Annotation.
- Click on "Point".
- Click on image where you want sticky to sit. If you want to change your mind, click point again and then go back to the image to "place" sticky.
- Enter your text.
- Fuss with font and color if you so desire.
- Proofread text and edit.
- Click "Save."

DOWNLOADING IMAGES

Images from the Smith College or AMICO Library collections may be downloaded, in jpg format. Downloading images is only available in the JVA client version of Insight. You will not be able to download images if you are accessing Insight using the web browser version.

The images may be used in Powerpoint presentations, student papers and presentations. They may NOT be uploaded to personal websites or used in any publication, brochure, poster, etc. Please read the Copyright Notice before downloading any images.

To download images from Insight:

Identify the image(s) you wish to download by selecting from a group or from the collection. If several images are needed, execute each search, highlight the image(s) and continue until all images have been selected. The images that you highlight by clicking will be retained even if you have moved on to another screen or executed another search.

Using the navigation buttons on the top left of screen, click Group>Show selected. Selected images from all of the searches will appear in the window. (You can de-select here if any unnecessary images appear on this screen).

When you are ready to download the image(s), click File>Export selected.

Choose "up to 768 pixel" resolution.

Select "use field name" and choose a field to use for image naming." (title, creator, etc.).

Choose a destination for the downloaded images (disk, hard drive of your computer, etc.) Downloading time varies according to the number of images you have selected for download.

KEYBOARD SHORTCUTS
To use these keyboard shortcuts in the Group Workspace, just type the letter.