Open Enrollment Period Now in Progress!
The Open Enrollment Period is the time when employees may make changes to their benefit plans, such as adding a dependent, changing health plans or dropping a plan. Open Enrollment packets were distributed at the HR Fair. If you did not attend the HR Fair, your packet has been mailed to your campus address. You may also access all of the open enrollment forms on HR's Forms page. Open Enrollment forms must be returned to Human Resources by Tuesday, November 25th.
Health Care Expense Subsidy Program
Employees who have a double or family health plan, and whose family income in 2013 was below $61,800, may qualify for the Health Care Expense Subsidy Program. Applications have been mailed to all employees who may qualify based on 2014 enrollments. If you haven't received a form, but wish to apply for 2015, the application is available on HR's Forms page, and is due in Human Resources on Tuesday, November 25th.
New! Five College Learning in Retirement
HR Update Fall 2014
HR Update, October 2014 (PDF)
New Time-Off Benefits and Leave Policy
Staff Handbook: Chapter 5 (Section 522)
In accordance with the new Massachusetts Domestic Violence Leave law signed into law on August 8, 2014, employees who have been the victim of domestic violence or sexual abuse are entitled to job–protected leave. The Domestic Violence Leave policy can be found in Section 522 of the Staff Handbook. If you have questions about this policy, please call Human Resources at ext. 2268.
Information for Internal Candidates for Staff Positions
On September 3, 2013, Human Resources launched a new recruitment management/applicant tracking system called HireTouch that replaced PeopleAdmin for staff searches. Employees applying for internal positions should now log on through the Smith portal using your network username and strong password. Click on the My Info tab, and in the Links For Work section, click Internal Postings for Staff Applicants. If you have any questions, please contact Serena Harris at ext. 2289.
Emerson-Lewis Fund Available for Employees in Need
The Emerson-Lewis Fund was established in 1921 by the Smith Class of 1901 in memory of two classmates. Income from the Fund, which is administered by a committee, is used to assist employees of the college community in times of emergency when a gift of money would come in useful. While the funds at its disposal are limited, the committee hopes that they will not only provide financial assistance, but will also convey the support of a caring community.
Written applications to the Fund may be made either by an individual or by the individual's supervisor. Applications should be addressed either to Justina Gregory, Chair, Emerson-Lewis Committee, Neilson Library 3/13 or to Rebecca Lindsey, Board of Trustees Office, College Hall 205. They should explain the circumstances of the emergency, request a specific sum, and be accompanied by proof of expenditures.
News from the Controller's Office and the Office of Human Resources
In a continuing effort to identify and implement cost-saving initiatives across campus, the Controller's Office and the Office of Human Resources are initiating a transition to move casual employees, including Smith students working during the summer, to Web Time Entry. The college defines a casual employee as an individual who is paid by Smith and:
- works fewer than 64 hours per month, or
- works more than 64 hours per month, up to three months, or
- works part time more than three months ongoing (fewer than 17.5 hours per week) or full time up to five months.
If you manage or supervise casual employees for your department, you will be contacted to set up a transition plan to migrate those employees onto Web Time Entry.
During the transition process, existing casual employees will have assigned to them a new position control number and the Index number will no longer be used. The accounting for these individuals will not change, and there is no need to have the positions authorized again.
This transition will occur throughout the summer, and we will be working closely with each department to ensure that the necessary training is in place for both casual employees and approvers.
Please note: There will now be a separate process for hiring returning Smith students in the summer. For information on hiring a casual employee or a returning Smith student for the summer, visit the Applicant Management System page.