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A short-term absence without pay may be granted
to permit you to attend to urgent personal business or for other compelling personal
reasons not covered under another of the college's leave plans.
Eligibility
Any staff member is eligible to apply for a brief unpaid
absence not to exceed 10 work days in any 12-month period.
Terms and Conditions
Approval of short-term absence without pay is at the
discretion of the department head. Such approval may be granted when the employee
is ineligible for or has insufficient personal time or vacation to cover the time
needed. Normally all accrued vacation, personal time, etc., must be used before a
short-term absence without pay can be approved.
While on short-term absence without pay, you are eligible
for holiday pay and you continue to earn personal time, vacation time, and sick leave
at your normal rate. Benefit coverage remains in effect.
Application Procedures
To apply for short-term absence without pay, you must
complete an Application for Short-Term Absence Without
Pay form and submit it to your supervisor or your department head
in advance of the requested absence. The request must include the reasons for and
the specific dates of the expected absence. If your supervisor and department head
support your request, they will sign the form and forward it to the Office of Human
Resources.
In the case of exempt staff, supervisors must notify
the Office of Human Resources and forward the application form immediately so that
pay can be withheld for the exact dates the employee is excused without pay.
On the time sheets for non-exempt staff, supervisors
should identify excused, unpaid time and the number of hours the employee was regularly
scheduled to work on each work day missed.
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