Time-Off Benefits & Leave Plans (Chapter 5)
Holidays (Section 501)
If you are employed in a regular or limited-term position of half time or more, you are eligible for paid holidays which fall within your normal work schedule. If you work less than half time or hold a temporary position, you are not eligible for paid holidays.
Eligible staff members are entitled to a minimum of 10 paid college holidays each fiscal year including:
- Independence Day
- Labor Day
- Thanksgiving (2.5 days)
- Winter Holidays (4.5 or more days)
- Martin Luther King Jr. Day
- Memorial Day
In some years, depending on the calendar, additional holidays may be added. Each spring the Office of Human Resources issues a holiday schedule for the fiscal year beginning July 1, which is available at www.smith.edu/hr/benefits_leaves.php.
While many legal holidays are observed on a Monday, some (such as Independence Day) are observed on the actual day of the week upon which the holiday falls. When a legal holiday falls on a Sunday, the holiday will normally be observed on the following Monday. If the holiday falls on a Saturday, the holiday will normally be observed on the preceding Friday.
Terms and Conditions
Full and part-time staff are eligible for holiday pay under the following conditions:
- Full-time staff who work a Monday–Friday schedule are entitled to the holiday off with pay.
- Full-time staff who work other than a Monday–Friday schedule are entitled to an alternative day off in lieu of the holiday during the same work week when an official college holiday falls on their regular day off.
- Part-time staff are paid for a college holiday only if they are regularly scheduled to work on the holiday and only for those hours they are scheduled to work. A parttime employee's regular hours may not be rescheduled to qualify him/her for holiday pay.
- Staff are eligible for paid holidays which occur while they are on vacation or on any authorized paid or unpaid leave of up to 10 work days.
Working on a College Holiday
Some offices may need to be staffed during specific holidays. Your department head will decide whether the office must be open on a given holiday and s/he will determine the staff coverage necessary.
Non-exempt/Administrative Support Staff: If you are required to work on one of the college's scheduled holidays, you may elect to be paid at time and one-half for hours worked on the holiday and receive a day off in lieu of the holiday (on a day convenient for you and your supervisor) during the same work week or you may be paid at time and one-half for hours worked on the holiday in addition to your normal holiday pay. You must indicate on your time sheet your choice of pay options.
Exempt/Administrative Staff: If you are required to work on one of the college's scheduled holidays, you may take equivalent time off at a later date with the approval of your supervisor or department head.
Holidays Not Observed by the College
Whenever possible, department heads are encouraged to grant time off for the observance of religious or other holidays which are not official college holidays. Staff members wishing to observe holidays in addition to the college holidays listed above may request to take the additional time as personal time, vacation, or short-term absence without pay.
Questions regarding this holiday policy should be directed to your supervisor or department head, or to the Human Resources Manager of Employee Relations and Recruitment.