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Information Technology Systems
Smith College has a detailed set of policies on the use of its computer equipment,
facilities, and systems. All staff are required to abide by these policies, which
are available at http://www.smith.edu/its/about_its/policies.html.
Telephone Directories/Mailing Lists
In order to facilitate communication within the college community, telephone directories
are available online at www.smith.edu/global_campusdirectory.php
Members of the Smith College community may use addresses
from the directory to conduct college business or to correspond personally for non-commercial
purposes with their colleagues. Any use of information contained in the directory
for other than these purposes is strictly prohibited without the prior written consent
of the Executive Director of Human Resources (for faculty and staff listings) or
the Registrar (for student listings).
Lists or mailing labels that are by-products of college
records are produced for official college business only. Such lists or labels may
not be made available to individuals or organizations for uses that are not formally
endorsed by the college. Requests for employee mailing lists and labels must be submitted
to and approved by the Office of Human Resources.
Campus Mail
The campus mail system is for the transmission of material relating to college business.
It may not be used for mailings of a personal, political, or commercial nature.
Equipment Use
Keys: College keys will be issued by your department head. You are personally
responsible for all keys issued to you. Under no circumstances may keys be loaned
or duplicated. Lost keys should be reported immediately to your supervisor or department
head. All keys must be returned to your supervisor or department head on your last
day of work or whenever requested.
Office equipment: All office equipment and supplies
should be used only for college business. If you borrow equipment, with the approval
of your department head, you are liable for loss or damage to college equipment while
it is in your possession.
Copy machines: Copy machines in college offices
and buildings are for college business only. If you have personal documents to copy,
copy machines are available in Neilson Library, Hillyer Art Library, Wright Hall,
and the Young Science Library. The Copyright Law of the United States (Title 17 U.S.
Code) governs the making of photocopies of copyrighted material. Generally, the individuals
who select the material to be duplicated, and the individuals who order the copies
(if different from the individuals making the copies), are responsible for compliance
with this law. Please also see the Smith College Copyright Policies http://www.smith.edu/libraries/services/faculty/copyright.htm,
and the Code of Conduct – Computer Use and Copyright for
additional information.
Telephones: The college telephone system must be kept open for college business
and emergency use. Therefore, personal calls should be kept to a minimum. If you
must make a personal call, it should be done during a break or meal period. If you
make a long distance call from a college phone, you must pay the charges. Monthly
statements detailing long distance calls made from each extension are issued by Information
Technology Services.
Safeguarding/Protecting Assets
Please see the Code of Conduct - Safeguarding/Protecting
Assets for the full policy.
Infraction of any of the college's rules of conduct
contained in this or any other section of this handbook or in other college policies
may be grounds for disciplinary action. Depending on the employee's overall record
and the seriousness of the offense, disciplinary action may include oral warning,
written warning, suspension, or discharge. Some offenses are punishable under federal
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