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The official record of your employment at Smith
College is maintained by the Office of Human Resources. The college protects your
privacy by restricting the personal data maintained in your file to that needed for
business, legal, or contractual purposes. The contents of your personnel file are
available for review by department heads or other college administrators on a need-to-know
basis. You are entitled to reasonable access to your personnel records. If you would
like to review your personnel file, you must make an appointment at least 24 hours
in advance with the Office of Human Resources. You may take notes on or request copies
of any material in the file, but neither the file nor its contents may be removed
from the Office of Human Resources.
In order to keep your personnel records current and
accurate, it is your responsibility to promptly notify the Office of Human Resources
in writing of any changes in personal data.
Release of Information
Only the following information concerning active or terminated employees is released
by the Human Resources office upon receipt of a telephone or written request:
- Dates of employment at Smith College
- Job classification or title
- Smith telephone extension on active employees,
if requested
- Electronic mail address
Written requests for additional information related
to credit evaluation, employment references, mortgage applications, etc. will be
provided only if a release form is signed and returned to Human Resources by the
employee.
Requests for employment information by the Department
of Employment and Training in Massachusetts and other states in connection with an
unemployment application will be provided, as required by law, without the use of
a release form, since this inquiry is initiated by the terminated employee who has
filed the claim.
Employees will be notified, whenever possible, when
the College is required to provide personnel information by a subpoena, warrant,
or other court order. |
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Table
of Contents
Mission
Statement
Chapter
I
General Policies
Chapter
II
Employment at Smith
Chapter
III Salary/Compensation
Chapter
IV Benefit Administration
Chapter
V
Benefited Leaves
Chapter
VI
General Information |
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