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As part of your welcome to Smith College, you
will be invited and strongly encouraged to attend an orientation program offered
by the Office of Human Resources to acquaint you with the policies, procedures, and
services of the college.
Forms
As a new employee you are required to submit the following forms to the Office of
Human Resources:
Employment Eligibility Verification (Form I-9) -
The
Immigration Reform and Control Act of 1986 requires that you provide documents that
establish your identity and authorization to work in the United States. All individuals
who accept employment at the college, regardless of their country of birth, must
complete INS Form I-9 in the Office of Human Resources, generally before beginning
work, but no later than the end of the third work day. A list of acceptable forms
of identification is noted on the back of the INS Form I-9 and must be presented
with the form. For further information see http://www.smith.edu/controller/NRAPolicies.htm
Tax Forms -
You must complete the necessary state and federal tax forms.
Benefit Enrollment Forms -
You should make
an appointment with the Office of Human Resources to complete benefit enrollment
forms. Enrollment forms must be submitted within 60 days of the employee’s
initial benefit eligibility date.
Professional Name Change Authorization -
An
employee’s
legal name must be used for tax and legal identification; however, Smith College
recognizes that some employees prefer to be identified by their professional name
instead of by their legal name for all other purposes. The Professional
Name Change Request form, available from the Office of Human Resources
and the Payroll Office, must be completed by the employee to authorize the change
from legal name to professional name as his/her primary identity at Smith College.
Employees who elect to use a professional name as their primary identity at Smith
must agree to release, indemnify, and hold harmless Smith College from all claims,
damages, and expenses related to or arising out of the designation of such a professional
name.
A professional name is normally considered to be a name
under which one publishes or conducts business, and/or by which one is known academically.
This policy is not intended to accommodate nicknames.
Smith OneCard
All employees in regular positions and employees who work half-time or more in limited-term
or temporary positions are eligible to receive employee OneCards at no cost. Employees
in limited-term or temporary positions who work less than half-time are not eligible
for a college OneCard. Smith College OneCards for faculty and staff and their registered
spouses, same-sex domestic partners, and dependents are issued by the OneCard Office
in Stoddard Hall. For further information on the Smith College OneCard, please
go to www.smith.edu/its/services/onecard.html
Employment of Minors
Smith College does not employ individuals who are under the age of sixteen. This
prohibition applies to all hiring regardless of source of funds.
Summer Employment
Summer employment opportunities may be available to the dependants of employees.
Please contact the Office of Human Resources to inquire about these opportunities.
Campus Parking
Parking is available for college employees in designated parking lots throughout
the campus. To park in a designated lot, you must register your car and purchase
a parking decal from the Department of Public Safety, Tilly Hall. There is a small
charge for the decal, which must be renewed each fiscal year.
Parking is limited to designated lots and is forbidden
on campus roads and within the central campus. Unauthorized or improper parking may
result in ticketing, towing, or the demobilization of your car with the "Denver
boot". See www.smith.edu/pubsafety/parking.html
Traveling on College Business
Employees who travel on college business should consult the Smith College Travel
and Entertainment Expense policy at http://www.smith.edu/controller/TravelPolicy.htm
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