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Employment at Smith (Chapter 2)

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Employment Categories (Section 200)

Exempt (Salaried) Employees

Exempt employees are legally exempt from the minimum wage and overtime provisions of the Fair Labor Standards Act. Categories of exempt employees at Smith College include the following:

Administrative Staff: The exempt/administrative staff includes those staff members primarily responsible for managing the academic, financial, and business affairs of the college and for providing professional, technical, and administrative services to faculty and students. Coaches and Campus School teachers are considered to be members of the exempt/administrative staff.

Faculty: The faculty includes those members of the instructional staff of the college holding the ranks of lecturer, instructor, assistant professor, associate professor, professor, or chaired professor.

Course Support Staff: This category includes individuals who teach sections of particular courses (e.g., laboratory instructors, course assistants, practice teaching supervisors), but who do not hold faculty rank. These individuals are appointed by the Office of the Provost/Dean of the Faculty.

Non-Exempt (Hourly) Employees

Non-exempt employees are those who are covered by the provisions of the Fair Labor Standards Act for minimum wage and payment of overtime for hours worked beyond 40 per week. Categories of non-exempt employees at Smith College include the following:

Administrative Support: The staff members in this classification provide secretarial, clerical, technical, or administrative support services to faculty and/or administrators in academic and administrative offices.

Service: The staff members in this classification provide maintenance, cooking, security, and other support services. The service staff members are represented by seven different unions; conditions of their employment are governed by union contract.

Types of Positions

Within the major employment classifications defined above, staff members are further designated as holding regular, limited-term, or temporary positions.

Regular Position: A regular position is part of the regular budgeted staff of a department, and is authorized for an unspecified period of time for 17.5 hours per week or more.

Limited-Term Position: A limited-term position is not part of the regular budgeted staff of the department. It is authorized for a time period of more than five months and less than or equal to two years, and for 17.5 hours per week or greater. Grant-funded positions are included in this category.

Temporary Position: A temporary position is not part of the regular budgeted staff of a department. It is authorized for five months or less (regardless of the number of hours per week), or for less than 17.5 hours per week (regardless of the authorized time period).