Tools for Volunteers

The Smith Fund counts on its core of alumnae volunteers to raise unrestricted support for the college every year.

If, at any time, you have questions about your role, the information we share with you, or your class strategy, please don't hesitate to contact us. We are deeply grateful to you for your generous commitment of personal time, effort and energy on behalf of the Smith Fund.

Annual Timeline

Smith operates on a fiscal (academic) versus calendar year, which runs from July 1 to June 30.

Click to see the general outline

Additional reunion year activities are marked with an R.

August

Linking list and suggested asks reviewed
Reunion appeal letters drafted R

September

Fall appeal letter sent from The Smith Fund staff
Student phonathon calls to alumnae

October

Follow-up phone calls made from volunteers R
Student phonathon calls to alumnae
Reunion appeal letters mailed

November

Follow-up phone calls from volunteers continue R
Student phonathon calls to alumnae

December

End-of-calendar-year mailing from fund staff to all non-donors

January

Student phonathon calls to most alumnae
In memoriam appeal sent to reunion classes R
Reunion appeal letters drafted R

February

Spring appeal letter sent from fund staff
Student phonathon calls most alumnae
Reunion gift report mailing R

March

Follow-up phone calls made by volunteers

April

Spring mailing from The Smith Fund staff
Student phonathon calls most alumnae
Reunion gift report mailing R

May

Reunion!

June

Year-end calling effort by The Smith Fund staff and students

June 30

Fiscal year ends

Forms, Guidelines and Presentations

You Never Know Until You Ask (PDF)

Volunteer Reimbursement Form (PDF)

Policy on Gifts in Lieu of Reimbursement (PDF)

Volunteer Expense Guidelines (PDF)

April 2012 "Making the Ask" Webinar (WMV) - if you receive an error, you may need to install the GoToMeeting "codec" which is available free online here