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             Fast Track to Fulbright Candidacy

Smith College Deadlines

Updated 4/21/14

CONTENTS
1. No Confusion
2. When to Start & Finish
3. Serious Commitment
4. Fall, Winter, Spring Breaks
5. J-Term Grads & "Late" Seniors
6. Progressive Deadline Details
7. Deadline Schedule Guidelines

For printable Candidate Deadline Schedule Guidelines, click here To view document with Mentor's role highlighted, click here

1. NO CONFUSION

Do not be confused by the I.I.E. deadline(s) as it applies only to Smith College the institution, not to its candidates who must abide by our campus deadlines (not to I.I.E.'s "Application / Competition Timeline") because the college submits your applications to I.I.E. on your behalf after you have submitted them to the college.

This is called Applying Through Smith (College) which must sponsor, endorse or should otherwise ideally recommend your application.
The Smith College campus deadline is September 30 which, again, can be misleading because, in order to apply, you are required to begin your application much, much (months) earlier.

Fulbright requires that Full Grant Applicants (research, study, creative arts, practicums) begin their applications no later than two months before the campus deadline.
This means that July 31 is the latest you can begin, which means to register your interest formally in applying.*

For Teaching Fulbrights, a six-week head-start is stipulated by Fulbright which means that Teaching applicants have up to August 15 to Register to apply through Smith's Fellowships Program.

Teaching applicants are however required to catch up with the Research schedule dates by Stage 7 which is on September 10 as shown below.
Starting earlier is of course far better as it results in a superior application, because more revisions are possible, which increases your chances of winning.

* Interest is registered by passing through three levels of engagement with the Smith Fellowships Program.
You cannot see what's involved in the next level because you do not have access to it until you have successfully completed the level you are on.

Level One is answering the Enquiry Questions at
http://www.smith.edu/fulbright/intro.php
and is called the Enquiry Level.
Level Two is Registering to apply per
http://www.smith.edu/fulbright/reg/register.php
and is called the Registration Level.
Level Three is for applicants who have completed their Registration form and have been admitted to Smith's Fellowships Program to apply through the college along our guided step-by-step program, and is called the Candidates Level.

2. WHEN TO START & FINISH

Candidates can start anytime between schedules (see 7. DEADLINE SCHEDULE GUIDELINES below) which are a guideline for moving the process forward except for Petition and Alumnae Deadlines which are strict due dates.
Accelerating your timetable is encouraged since deadlines are the last day due within a cycle, an “up to” date.

ALL applicants must at the latest keep up with the Petition Deadlines.
But the advantage of Registering earlier is that you do not have to petition to be allowed to follow the Petition Deadlines because you HAD started earlier even if you fell behind your own Deadline Schedule guide.

So submit materials earlier for review to speed your process.
Starting earlier rather than later does not disallow a candidate from slipping into a later cycle if she falls behind or is delayed -- and keeps the FPA informed.

Therefore don’t delay for fear of not keeping up.
Better to get something going than nothing at all.

Once admitted into the campus program however, it is unacceptable simply then to neglect submitting required application materials, certainly without informing the FPA as the key here is communication: building a professional relationship of trust and mutual respect by staying in touch.
Keeping the FPA abreast of your progress or delays (versus going silent) is what makes all the difference in being convincing about your seriousness and sincerity in wanting to apply.

We understand that sometimes one simply does not have the time or the energy when our plate is already full.
We need the psychic space to take on and concentrate on important tasks such as this.

The trick though is that by telling the FPA where you are at, he can sometimes throw light on something that did not occur to you or that you could not have known.
This does not imply pressure, only that there is no reason to at least try to start the process knowing that your circumstances will be understood and respected.

The new Student Fulbright programs are officially opened by I.I.E. only in May each year, when the candidate must re-check her country profile for any changes, which may necessitate alterations in her application.
But this must not be a reason for waiting because country programs can change anytime, and sometimes do even late into the application process, though rarely so.

Students too often believe they can leave their applications to the summer “when they will have more time” only to find themselves equally busy or away somewhere not conducive to working on a Fulbright application.
Besides, Affiliates need to be found, charmed and secured -- and that sometimes can’t wait or shouldn't ideally as it usually takes ages.

3. SERIOUS COMMITMENT

Completing a Fulbright application involves far more work than one can imagine when starting out.
The effort itself is of course worth every second because so much is learned that you don't learn elsewhere.

But it takes a lot of time and the more time you devote to it, the greater your chances of success.
So why stretch yourself to your maximum capacity but not allow yourself enough time to do a winning job?

Completing a Fulbright application is not something you just squeeze into an otherwise fully booked life.
You need to plan to set aside time to attend to it as a front-burner undertaking.

This does not mean it becomes the most important activity in your life -- your school work and other essential commitments should always be met.
As much work as it is, once you do get underway with it, it is not as heavy a load as it appears when you are still struggling to get over that initial hump.

It is an extra burden you can carry, as many a student before you has handled the Fulbright application process when it was more difficult because our systems were less streamlined.
It boils down to how soon you start because the sooner you get the process underway, the easier it is (quite manageable) but the longer you take to plunge in, the harder it is working at a furious pace.

One reason for this is that the faster you work, the more mistakes you make.
This then means spending even more time re-doing work that could have been done once had you spent a little more care over it the first time.

Some late-starting students set aside August to get a jump-start on it, with some even moving to Northampton then to be near the resources here.
Others of course are way ahead of the curve, having begun in the spring and don't need to do this.

There are various way to attack this project time-wise, but trying to leave it to the last minute risks failure as well as annoying those trying to help you.
August is really your last chance to have your ducks lined up and to be on top of your game.

(Start Later = Produce Faster & Disadvantaged in Securing Vital Host-Country Sponsors and NOT having professors available during the summer to consult for advice.)

4. FALL, WINTER, SPRING BREAKS

Fall Break

Applicants, who are Seniors, should plan to remain around during Autumn Recess in case you might need to work on your application.
Please do not make absolute or unchangeable plans to leave campus for Fall Break because this occurs soon before the Fulbright deadline when there are inevitably many last-minute matters to finalize for your application.

Mountain Day is another fall semester opportunity to work on completing your application.
If you are behind, you will be expected to use this day to catch up although usually by then, depending on when Mountain Day is called, most applicants are all but done.

Winter & Spring Breaks

If you are a Junior who is beginning or working on a Fulbright application, or a Registration, you should use both J-Term and Spring Recess to advance your application.
This can be done two ways:

1. Working on your application, or Registration, itself (this applies more to the shorter March Break and can be done at and from home).
2. Using the time to be engaged in activities that will boost your competitiveness, such as, for a Teaching Fulbright, volunteer teaching or gaining TESL certification, or for a Research Fulbright, activities including interning or volunteering in your field, performing research, visiting your target country or learning its language or improving your skills in it.

5. J-TERM GRADS & "LATE" SENIORS

If you are a J-Term graduate, and will be on campus during your final (fall) semester, you are subject to the same deadlines as a junior.
If you will not be on campus in your final fall semester, contact the FPA per the next paragraph.

If you are a J-Term graduate who is just beginning her application or enquiry in the late summer (after the Petition Deadlines) preceding or during your final (fall) semester, you are considered an alumna as far as our program is concerned and must contact the FPA to see if we can accommodate you in the program.

If you are a Senior who missed the final deadline to submit an application in early fall of your senior year, you can still apply while at Smith and so benefit from the advice and support available on campus.
As a Senior applicant you must follow the Alumnae Deadline Dates below.

7. PROGRESSIVE DEADLINE DETAILS

The order laid out here does not always exactly dovetail with all Deadline Date Schedules below for every different starting date but the descriptions here give sufficient explanation for and indication of which matching dates apply for each next step.
Simply apply the next function deadline to the applicable date for the schedule you are using as a guide to keep yourself on track.

1st deadline is in three parts: a, b & c. The first part is the deadline date for the Enquiry Answers. The remaining two parts concern the Registration form, culminating when the fully completed Registration for admission consideration into the Smith Campus Fellowships Program must be submitted to the FPA (Fulbright Program Advisor: at Smith, this is the Fellowships Adviser, Donald Andrew, Class Deans' Office).
Admission into the program depends on the feasibility of the project/assignment proposed in the Registration and on the viability of the candidacy (such as: Does the applicant speak the host-country language well enough to be able to conduct her project?).

2nd deadline is when the Research Project Outline OR Teaching Assistantship Outline must be submitted for review.
"Submitted for Review" means to the applicant's mentor in the way the mentor wants and to the FPA as a 12pt Times New Roman Wordoc email attachment.
In between, the applicant will be asking a variety of people to review drafts for her to revise.
Sometimes the mentor or FPA will be unable to review promptly, which is all the more reason to have others, preferably professors, as consultants.

3rd deadline is when a draft of the Statement of Grant Purpose essay must be submitted for review.
Line up Affiliations (Research)
Add Acts Associates if needed (Teaching)

4th deadline is when drafts of both essays must be submitted for review.

Line up Foreign Language Evaluation/s (FLE)
and 3 Recommendations (due Sep 30)
Request non-Smith transcripts

5th deadline is when advanced versions of both essays must be submitted for review.
If faculty mentors are unavailable during any of these times, the FPA will review submissions whenever possible.

It is also mandatory that candidates consult with an array of field/subject and area/regional specialists across campus and or beyond.
All the advising does not fall on the mentor and it is up to and required of the student to establish her own advising-support network, proof of which is eventually required, influencing the college evaluation.

6th deadline is when the completed application forms must be submitted to the FPA for review with near-finalized versions of both essays uploaded into the online application and then the entire online application downloaded into a PDF file and printed.

7th deadline is for formal Review & Revision of your entire application via Consultant/s, Mentor & FPA towards Application Approval.

8th deadline is when the finalized application, including the online forms and both essays, must be submitted to the FPA, printed from online.
Activate Affiliations (due Sep 21)

9th deadline is for finalized Review & Revision of your entire application via Mentor & FPA Interviews for Application Approval.
Register Foreign Language Evaluator/s and 3
Referees/Recommenders (due Sep 30)

10th deadline is for uploading Affiliation letters (if applicable).

11th deadline is for final Review & Revision of your entire application approval via FPA Interview.

12th deadline is your final Application Approval Interview*** with the FPA of the entire Online electronic package of Forms, Essays, Affiliation/s, Transcript/s (with prior spring grades) -- after which you immediately submit your application.
The Foreign Language Evaluation/s and the three recommendations must be submitted independently by
Sep 30.

***Candidate Presentation of Proposal

13th deadline is when the Questionnaire and Evaluation are due. Details later.

14th deadline is when Consultant Campus Evaluation Input is due to emailed direct to your Mentor.

15th deadline is for Mentors to submit their Campus Committee Evaluation (CCE) to the FPA.

16th deadline is for the FPA to add edited and rated CCEs to each application online and submit all applications to I.I.E.

17th deadline: Candidates then follow the Post-Submission Events schedule.

7. DEADLINE SCHEDULE GUIDELINES

For printable Candidate Deadline Schedule Guidelines, click here
To view document with Mentor's role highlighted, click here