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Obtaining Hours
Although you are offered
the opportunity to earn through work-study, you are responsible for obtaining
the number of hours you need. Jobs are not guaranteed or reserved. You may
choose to apply these earnings toward your bill, to buy books and supplies,
or to use for other expenses. Students
are not required to work if they do not wish to do so. However, the College
will not replace the unearned work-study with grant aid.
Financial aid students with work-study have priority for all jobs offered
on campus until October 1 (and again for the first two weeks of the spring semester). Those with FWS/Federal Work-Study
(as opposed to CWORK/Campus Work) are also eligible fora limited number of positions listed as “Off-Campus
Work-Study” or part of the “America Reads/America Counts” tutoring programs. Check the type of Work-Study you have on your
award letter or BannerWeb to see if you have FWS. Those programs are federally funded and students participating must have federal aid.
Please note that the Student Employment Guide is required reading
for any student planning to use the work-study portion of the aid package.
The Student Employment
web page offers a great deal of information regarding student work, on and off
campus, as well as a link to the job listing website, JOBX.
Positions on JobX are constantly being added or removed so you are
encouraged to check the site frequently or sign up for JobMail which lets you know via email when a job you might
be interested in is posted. If you have Federal Work-Study (FWS) in your aid package you are encouraged to
consider Off-Campus Work-Study
at one of the local non-profits that have been pre-approved by Smith College or America
Reads/America Counts Tutoring, both of which allow you to get off campus and into the
community and provide excellent opportunities. Links to these job listings
and to information pages are located on the Student Employment website. These positions are not open to students with CWORK (Campus Work-Study)
so please check which type you have.
Please note that the Student Employment Guide is required reading for
any student planning to use the work-study portion of the aid package.
Assistance is available
from the Student Employment Coordinator if a student has difficulty locating
work due to medical restrictions or serious class or athletic conflicts.
Please contact the employer
directly to apply for a particular position on JOBX.
Remember that you are only permitted to work one full-time position or a combination of jobs that do not exceed 12 hrs per
week (10 if you have an Off-Campus Work-Study or America Reads job).
Some students also like
to look for jobs off campus that are not work-study related such as childcare,
clerical work in local for-profit agencies, etc. Those advertisements can also be found
on the JobX website under Off-Campus Non-Work-Study.
Payment Details
Before you can be paid,
the Payroll Office on the 2nd floor of College Hall will
require you to fill out a W4 Employee’s Withholding Allowance
Certificate (required by the IRS, an M-4 Form, and an I-9 INS Employment Verification
form. All forms must be originals, no photocopies accepted. You are encouraged to have Direct Deposit to a bank set up in order to be paid since
Smith Payroll has gone paperless.
Representatives from Payroll will be at Central Check-In when you arrive on campus and you should be
prepared to complete these forms at that time if you plan to work.
EARNINGS DETAILS
Earnings limit: on your award letter and BannerWeb
Average # hours per week: 10-12
Work Dates: 9/6/2012 - 5/10/2013
On-Campus Pay Rate: $8.50 per hour
Payment: Bi-weekly
Arrangements can be made
to direct all or part of your paycheck to your tuition account using the
Student Payroll Deduction Authorization Form available in Student Financial Services. Please read the instructions
thoroughly before committing all or part of your earnings to your tuition
account.
When you are hired into a position on JobX by your supervisor (required before you begin any actual work) that information is
fed to the Payroll Office, which is entirely separate from
Student Employment. Payroll will build a timesheet for that position which you can then access using BannerWeb. You
will use BannerWeb to input all of your hours worked over a 2 week period, submit it for approval on schedule, and
your supervisor will then approve your hours online. Details regarding the payroll schedule and instructions on how
to use BannerWeb can be found on Student Payroll's website. Please direct all payroll
inquiries to that office.
College Policy: NO
student, whether on aid or not, is entitled to more than one 'full-time'
job or a combination of jobs that do not exceed 12 hours a week. Any Spot Job Work you do counts toward your Work-Study.
Students with internships, STRIDE stipends,housing positions, etc. may not also seek a regular campus job. All students,
particularly those granted Work-Study, deserve the opportunity to obtain the hours for which they are eligible.
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