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Summer work for students is not part of work-study because there is no work-study outside of term-time. Therefore all
summer jobs must start the day after the last day of exams (May 12) and end the day before classes start (September 3).
You may hire any student you wish during the summer - grad students, non-aid, etc, but please remember that they are
not eligible to keep that position into the 2012-2013 academic year unless they are on work-study.
How to Advertise A Job
Log on to JobX at:
https://smith.studentemployment.ngwebsolutions.com
To advertise, you move the job into List Mode using Manage Jobs. Please be sure that the job has the correct
number of openings, correct dates, and an accurate job description. You will use an SU number issued by the Budget Office
rather than the CW numbers of the past. If you do not have one, contact budget@smith.edu, providing:
1) Job Title
2) Four digit org number (Department) where the position will charge (or grant number)
3) The Name of the time approver for the position (Banner allows for one approver)
Creating A New Job
If the job is new, click Add A New Job and choose SUMMER in the drop-down box on the next page. Proceed to fill out
the entire job description with a valid SU number, etc. You can set your job up to collect applications online. When
you have enough applicants, you may move the job into Review Mode using Manage Jobs to take it off the web.
It is very important that summer jobs be set up as such and must have a valid SU number in them. Once students are hired,
Payroll will pick up the data daily and create a time sheet for them on BannerWeb. Students must log on regularly and
post their hours, then submit the time sheet electronically to the Approver on a timely and weekly basis.
Who Can I Hire?
You will be able to hire any undergraduate into the job for the summer, except those who have
graduated or withdrawn. Graduate students, graduated and withdrawn students must be hired as non-students Casual Workers through Human
Resources. Please be aware that if you hire a non-aid student or graduate student, he/she will not be eligible to keep
the job during the academic year, regardless of the student's summer training. The job will need to be advertised to
students who have financial aid with work-study per College policy.
How To Hire A Student
To hire, you click Hire A Student. You will type in their name, ID number, number of hours, and the pay rate you choose
for that individual (range = $8.50 - $9.75 per hour in 25 cent increments). They must pass Validation (i.e. they must
have an I-9, W-4, M-4 and Direct Deposit on file with Payroll). If they do not pass Validation, contact Payroll. ALL
students need to have all of the mandatory paperwork on file for Payroll before they may legally work or be hired. They
will not pass Validation in JobX otherwise. Never allow a student to work until she has been officially hired on JobX.
Please note: For any questions related to JobX advertising and hiring email Student Employment. For any questions related
to with mandatory paperwork, time sheets, BannerWeb, approver status, etc., questions about summer work contact Payroll.
All employers should read the Guide below and also refer to the
Information for Employers link on JOBX for more information.
There is also a useful FAQ found on the JOBX page.
Student Employment Guide for Employers
Using JobX for Summer Student Hiring (printable PDF)
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