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The following information is geared toward entering traditional-age first year students. First year International students link here.
If you are an Transfer student, link to Work-Study for Transfer Students,
and if you are an entering Ada Comstock Scholar, link to Work-Study for Ada Comstocks.
Your Work-Study Opportunity
If you have applied for
and been offered financial aid, your official financial aid award letter
may offer you an opportunity to earn money at a work-study job. You may choose to apply these earnings toward your bill, to buy books and supplies,
or to use for other expenses. Students
are not required to work if they do not wish to do so. However, the College
will not replace the unearned work-study with grant aid.
Obtaining Hours
Although you are offered
the opportunity to earn through work-study, you are responsible for obtaining
the number of hours you need up to 10 per week. If you intend to work you will be required to attend a work
sign up meeting in the Carroll Room of the Campus Center on Saturday, August 30th, from 8:30 AM -11 AM. Shifts are assigned on a first-come,
first-serve basis. If you miss the meeting you will have to contact Dining Service x2300 to see what options are open to you at that point.
Representatives from dining services and housekeeping will be there to sign students up for work-study shifts.
Jobs are not guaranteed or reserved.
First year students have priority for all jobs offered in the campus houses
and may also seek positions in housekeeping, catering, in the Campus Center Cafe, and the Smith College
Club. Without exception, the jobs listed on JobX, the student employment jobsite, are not open to first
year students, whether on work-study or not.
The
'America Reads/America Counts Tutoring Program' is another
option for first year students. This community service program allows Smith
students to earn their work-study by going out into local schools and agencies
to assist children with their reading and/or math skills. The Student Employment Coordinator will be at
the Job Fair with information about this tutoring program for those interested. You need not apply for
these jobs now, though you are encouraged to read the Smith College section on
America Reads/America Counts and the Five College America Reads/America Counts webpage
(which has detailed information on training and job listings, etc). There is a wealth of information to be found on those
links and any student considering tutoring should read them fully.
Tutors earn a higher rate of $8.75 per hour (the campus base rate is $8.25),
but are also expected to attend some training sessions (also paid).
First year students may choose to combine shifts working for Dining Services
with America Reads/America Counts tutoring shifts.
New students find it
very convenient to have work readily available to them in their houses
or a house nearby while they are getting familiarized with the Smith campus
instead of embarking on a campus-wide job hunt. First year students do not have
priority for any of the other jobs available on campus until they are sophomores. Each house is assigned
a Kitchen Coordinator who reports back to Residence and Dining Services
(RADS) with responsibility for the house work schedule and approval of online payroll timesheets.
Assistance is available from the Student Employment Office if a student
has difficulty locating work due to medical restrictions or a class or
athletic conflict.
Payment Details
Before you can legally
work or be paid, you must complete an I9 Employment Verification Form
and a W-4 Employee's Withholding Allowance Certificate and a Form M-4. Representatives
from Payroll will be set up at Central Check-In when you arrive in the
fall. The W-4 is required by the IRS, the M-4 by the state of Massachusetts, and the I-9 is required by the
INS. Be prepared to show the required documentation at Central Check-In.
International students are required to show their passport, I-20 and I-94
form. Resident Aliens must show their Resident Alien card. U.S. citizens
usually present a passport, or a combination of a picture ID such as a
license and a Social Security Card or Birth Certificate.
When you are hired into a position that information is fed to the Payroll Office, which is entirely separate from
Student Employment. Payroll will build a timesheet for that position which you can then access using BannerWeb. You
will use BannerWeb to input all of your hours worked over a 2 week period, submit it for approval on schedule, and
your supervisor will then approve your hours online. Details regarding the payroll schedule and instructions on how
to use BannerWeb can be found on Payroll's website. Please direct all payroll
inquiries to that office.
Arrangements can be made
with Student Financial Services to direct all or part of your paycheck
to your tuition account. If you are interested in this option, pick up
a Student Payroll Deduction Authorization Form in the office. Direct
deposit to a bank account can be arranged directly with Payroll.
EARNINGS DETAILS
Earnings limit: on your award letter
Average # hours per week: 10
Pay Dates: 9/4/2008 through 5/8/2009
Campus Pay Rate: $8.25 per hour
Payment: Bi-weekly
A 2008-2009 Student Employment
Guide will be available upon your arrival at Smith providing further details
regarding student employment policies and procedures. A copy can be found
on the web (updated for 2008-2009 mid-summer).
If you find that this
informational page and the Student Employment Guide do not answer all your
questions, please email us at vschumac@smith.edu.
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