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The following information is geared toward entering traditional-age first year students. First year International students link here.
If you are an entering Transfer student, link to Work-Study for Transfer Students,
and if you are an entering Ada Comstock Scholar, link to Work-Study for Ada Comstocks.
The Student Employment Guide is required reading for
any student planning to use the work-study portion of the aid package.
If you have applied for and been offered financial aid, your official financial aid award letter
may offer you an opportunity to earn money at a work-study job. First year students have priority for all jobs offered in the campus houses for
Dining Services and may also seek positions in housekeeping, catering, and in the Campus Center Cafe. Additionally, students with federal work-study
can apply for a limited number of off-campus America Reads/America Counts tutoring postions (see link). Students are responsible for seeking and obtaining their own
jobs up to 10 hours per week. Jobs are not guaranteed or reserved. Other campus jobs are not open to first year students.
Without exception, the jobs listed on JobX, the student employment jobsite, are for upperclass students only.
Earnings may be used toward your bill, to buy books and supplies, or to use for other expenses. Students
are not required to work if they do not wish to do so. However, the College will not replace the unearned work-study with grant aid.
If you have FWS (Federal Work-Study) or CWORK (Campus Work)or IWORK (International Work-Study)in your
financial aid package, and if you intend to work, you will be required
to attend a mandatory Training/Informational meeting for all first year work-study eligible students interested for Dining Services and the
Job Sign-Up Meeting:
Student Worker Training/Informational Meeting
Wednesday, 9/5
11am-noon
Weinstein Auditorium, Wright Hall
Student Worker Sign Up Meeting
Wednesday, 9/5
2p-330p
Davis Center Ballroom
You will be sent an email invitation to the
event and should bring your Smith ID. Dining Services Coordinators will be there hiring as will staff from Housekeeping.
Shifts are offered on a first-come, first-serve basis. If you miss the meeting you will have to contact Dining Services (extension 2300 on campus
or slentner@smith.edu) to see what options are
available to you at that point.
If you have Federal Work-Study (FWS) in your aid package, the
'America Reads/America Counts Tutoring Program' is another
option for first year students. Please note: FWS is different from CWORK (Campus Work), which does not allow you to take part in America Reads.
America Reads/Counts is a community service program that allows Smith
students to earn their work-study by going out into local schools and agencies
to assist children up to grade 6 with their reading and/or math skills. You cannot apply for
these jobs until your arrival on campus in September, though you must acquaint yourself with all aspects of the program and mandatory training on
America Reads/America Counts and the Five College America Reads/America Counts webpage
(which has detailed information on training). There are only a limited number of approved sites and shifts available, and a list will
be made available when you arrive on campus.
Tutors earn a higher rate of $9.00 per hour (the campus base rate is $8.50),
but are also expected to attend some training sessions (also paid).
First year students may choose to combine shifts working for Dining Services
with America Reads/America Counts tutoring shifts.
New students find it
very convenient to have work readily available to them in their houses
or a house nearby while they are getting familiarized with the Smith campus
instead of embarking on a campus-wide job hunt. First year students do not have
priority for any of the other jobs available on campus until they are sophomores. Each house is assigned
a Kitchen Coordinator who reports back to Residence and Dining Services
(RADS) with responsibility for the house work schedule and approval of online payroll timesheets.
Assistance is available from the Student Employment Office if a student
has difficulty locating work due to medical restrictions or a class or
athletic conflict.
Before you can legally
work or be paid, you must complete several forms with the Student Payroll Department. You need an I9 Employment Verification Form, a W-4 Employee's
Withholding Allowance Certificate and a Form M-4. You are also encouraged to sign up for Direct Deposit of your paycheck
since Smith Payroll has gone paperless and you will have to complete a Direct Deposit Decision form. It is very important to set up a bank account
immediately upon arriving to the area. Remember, Student Payroll is a completely separate entity from Student Employment.
Your Student Work Coordinator cannot hire you and you cannot work without the payroll requirements fulfilled. Representatives
from Student Payroll will be set up at Central Check-In when you arrive in the
fall so you can take care of these forms before the work sign-up meeting. The W-4 is required by the IRS, the M-4 by the state of Massachusetts, and the I-9 is required by the
INS. You can download them from Payroll's website.Be prepared to show the required documentation at Central Check-In. All forms must be originals, no photocopies accepted.
International students are required to show their passport, I-20 and I-94
form. Resident Aliens must show their Resident Alien card. U.S. citizens
usually present a passport, or a combination of a picture ID such as a
license and a Social Security Card or Birth Certificate.
When you are hired into a position, that information is fed to the Student Payroll Office. Student Payroll will build a timesheet for that position which you can then access using BannerWeb. You
will use BannerWeb to input all of your hours worked over a 2 week period, submit it for approval on schedule, and
your supervisor will then approve your hours online. Details regarding the payroll schedule and instructions on how
to use BannerWeb can be found on Student Payroll's website. Please direct all payroll
inquiries to that office. NEVER go without being paid for more than 2 weeks without speaking to someone in Student Employment or Payroll.
Arrangements can also be made
with Student Financial Services to direct all or part of your paycheck
to your tuition account. If you are interested in this option, pick up
a Student Payroll Deduction Authorization Form in the office.
College Policy: First year students may work up to10 hours a week. Any Spot Job Work you do counts
toward your Work-Study, though work during Interterm is not.
Students with internships, STRIDE stipends,housing positions, etc. are not eligible for a second regular campus job. All students,
particularly those granted Work-Study, deserve the opportunity to obtain the hours for which they are eligible.
Earnings limit: on your award letter (standard is $2250)
Maximum # hours per week: 10
Work Dates:9/6/2012 - 5/10/2013
Campus Pay Rate: $8.50 per hour
America Reads/Counts Pay Rate: $9.00 per hour
Payment: Bi-weekly
If you find that this
informational page and the Student Employment Guide do not answer all your
questions, please email us at studemp@smith.edu.
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