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How to Extract your Transcript or Financial Aid Statement from Banner Web, Save it and Attach it to an Email Message.

You may submit your transcript or financial aid statement in one of two formats: as a Word document or as a PDF. There are four main steps to the submission process. Choose which format to use, but follow all of the steps.

A note to Mac users: If you are using a Mac and saving as a Word document, make sure you are using Word 2004 or later so that the file will be compatible with our computers.

Getting to your Transcript or Aid Statement

1. Go to the Smith College Website at www.smith.edu
2. Click on the link to Banner Web at the bottom right.
3. Enter your student ID number and password.
4. Select Student and Financial Aid Information.
5. Select Student Records Menu (Transcript) or Student Financial Services Information Menu (FinAid).
6. Select Academic Transcript (Transcript) or select My Award Information (Financial Aid).
7. Select All Levels, Unofficial (Transcript) or select Award by Aid YEAR (Financial Aid).

Creating a Word Document

1. Once the transcript is displayed, go to Edit, Select All.
2. Copy and paste the text into a Word document.
3. In Word, use the cursor to highlight from the word "EXIT" (above your name and student ID #) up to the top of the document (including the Bannerweb image). Hit "Delete" to delete the highlighted content. The top line in the document should now be the words "Display Transcript" followed by your ID # and name. Save the document.

Creating a PDF

1. Once the transcript is displayed in Banner, go to Edit and Select All. Do NOT hand select (highlight) anything as it will ruin the formatting.
2. Go to File, Print, and in the dropdown menu for printer, select Adobe PDF. Check Selection in the options for Print Range.
3. Click print, and when prompted, select a name for your document. Hit Save, and your transcript will open in Acrobat.

Proofing and Submitting

1. Email your document to yourself and open the attachment in your in-box to check that the format closely resembles the Banner version. If your formatting has resulted in a transcript that spans more pages or is wider than the Banner version, or does not look about the same, re-do it. Follow the instructions precisely. Sometimes it takes getting help from a friend, a techie or ITS x4487. You may have to use a friend's computer or go to a computer lab to get help and or use a computer there.
2. Now PRINT your document to make sure it prints correctly to look similar to the Banner version even if it looks right on your own on-screen copy. If it passes all these tests, ONLY then do you know for sure that I will be able to print it. ONLY AFTER YOU HAVE DONE THESE TESTS may you then submit it to the Fellowships Program. This ensures that you SEND IN ONLY A COMPLETE, CORRECTLY FORMATTED AND READABLE COPY. Get it right the first time. Figuring out a way to achieve this is your first chance to prove your worth as a fellowships applicant. There are no second first impressions.
3. Once you have confirmed that it is correctly formatted, attach it to the Registration email together with your Registration form and Resume, and send to me. Under no circumstances send incorrectly formatted transcripts NOR REGISTRATIONS THAT DO NOT HAVE THE TRANSCRIPT attached to the email. To send only a Registration form and Resume is unacceptable, as is to send a transcript on its own. To register, ALL THREE documents must be attached to ONE email.