For all vehicle reservations, a vehicle request form must be completed. All Drivers of College owned, leased or rented vehicles must be credentialed. To start the credentialing process, please click here.
The following rules and regulations are strictly enforced:
- College vehicles must be reserved two weeks in advance.
- Vehicles cannot be reserved for more than three days at a time.
- Cancellations must be called in as soon as possible to extension 2400.
- Van mileage, fast passes or tolls, fees and parking are the responsibility of the requesting department.
- Keys will not be issued to anyone other than the listed responsible driver. Vehicle keys should be picked up at facilities management.
- Students may drive only the six-passenger vans and these may be used only for class-related trips.
- Use of the 14-passenger van (mini bus) requires a CDL/Passenger-endorsed license.
Vehicles
Hybrid Car
Three passengers plus the driver
- A Smith staff employee or student 18 or older may drive with proper insurance credentialing.
- Mileage: $.55 per mile
Six-Passenger Van
Six passengers plus the driver
- A Smith staff employee or student 18 or older may drive with proper insurance credentialing.
- Mileage: $.55 per mile
Eleven-Passenger Van
Eleven passengers plus the driver
- Facilities driver charge $40.50 per hour (three-hour minimum charge)
- A Smith staff employee may drive with proper insurance credentialing.
- Mileage: $.70 per mile
Fourteen-Passenger Van (Mini Bus)
Fourteen passengers plus the driver
- Facilities driver charge $41.50 per hour (three-hour minimum charge)
- This vehicle requires a CDL/Passenger-endorsed license
- A facilities management driver is required for this vehicle
- Mileage: $1.00 per mile
Responsibilities and Charges
Charges will include van mileage, fast passes, tolls and parking. These charges are the responsibility of the requesting department.
Full gas tank Each department is responsible for seeing that vehicles are returned with a full gas tank. A fine of $25 will be charged for any van returned without a full tank of gas.
Cleanliness of the van is the responsibility of the department using the van. A fine of $25 will be charged for any van returned not clean.
In Case of Accident
Should an accident occur while you are using a college vehicle, please follow the instructions in the insurance packet found in the glove compartment and notify Public Safety at (413) 585-2490.
Departments will be responsible for the payment of the current insurance deductible in the case of an at-fault accident.
