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Request a Project
Request a Project

Facilities Management manages four types of project requests.

Download Request Clasification Matrix (PDF)

Please read below to see how to process your request.

Previous Years' Requests

Requests for projects that have not been approved or completed from a previous year's submission should be resubmitted to ensure they receive consideration.

1. Routine Maintenance and Repair

Use the service request form on TeamWorksLiveRequest for routine work, such as maintenance, repairs or cleaning.

Examples

Repair or service to existing systems (heat, lights, locks, etc.)

Who Can Initiate

Anyone in the college community can initiate a request

Funding Source

Facilities Management Operating Budget

Timeline

Requests can be submitted any time throughout the year

Submit a service request via TeamWorksLive

2. Facilities Maintenance Project Request (FMPR)

Sometimes referred to as renewal and replacement projects, these tend to be more complex, expensive and larger than the routine repairs.

FMPRs enhance the useful life of an existing building through minor renovations. These requests, once approved, are often completed by external contractors, depending on the scope of the project.

Examples

Minor projects (e.g., installing new carpet, repainting, updating bathrooms, regrouting tile, repairing infrastructure)

Requests will be considered in the following order of priority:

  1. Health, safety and risk management issues
  2. Serious functional issues or major maintenance related to college priorities
  3. Sustainability measures
  4. Moderate functional issues
  5. Aesthetic improvements

Who Can Initiate

Budget managers with Senior Cabinet acknowledgement

Funding Source

Facilities Management Renewal and Replacement Budget

Timeline

Requests are submitted with the annual budget call in March. Requests must be received no later than April 1 to be under consideration for the current year.

Download timeline (PDF)

April 1–June 30: Facilities Management will prioritize requests, consult with the requestor and begin estimating projects. Be aware that project estimation does not signify project approval.

July 1–July 30: Those who have requested projects that fall under priorities 1 and 2 (above) will be notified of the status of their proposed project.

August 1–September 30: Those who have requested projects that fall under priorities 3 through 5 (above) will be notified of the status of their proposed project.

After notification that a project is approved, Facilities Management will follow up with the requestor regarding an estimated time frame for the work.

Submit a request

3. Programmatic Improvements Request (PIR)

PIRs involve adapting spaces for new use, expanding spaces or renovations related to programming or reprogramming of space.

Examples

Change in use of a facility (e.g., dining room conversion, adding a wall in a large room to make two classrooms, renovations to meet department needs)

Who Can Initiate

Senior administrators

Funding Source

Capital Programmatic Improvement Fund

Timeline

Requests can be submitted throughout the year but are due by October 1. Facilities Management will organize and estimate (as needed) the requests and will bring them to senior administrators for consideration in December.

Download timeline (PDF)

October 1: Facilities Management will prioritize requests, consult with requestor and begin estimating projects.

November–December: Upper administration approval of programmatic requests.

January–completion: Approved projects will be designed, bid and constructed.

Submit a request

4. Capital Projects

Capital projects involve major adaptation or expansion of space(s) or new construction.

Examples

Major renovation or new building (e.g., Wright Hall renovation)

Who Can Initiate

Senior administrators, Committee on Mission and Priorities, Board of Trustees

Funding Source

Capital Budget

Timeline

Requests are submitted by October 1 to the Facilities Management director of capital construction.