Facilities Management manages four types of project requests.
Download Request Clasification Matrix (PDF)
Please read below to see how to process your request.
Previous Years' Requests
Requests for projects that have not been approved or completed from a previous year's submission should be resubmitted to ensure they receive consideration.
1. Routine Maintenance and Repair
Use the service request form on TeamWorksLiveRequest for routine work, such as maintenance, repairs or cleaning.
Examples
Repair or service to existing systems (heat, lights, locks, etc.)
Who Can Initiate
Anyone in the college community can initiate a request
Funding Source
Facilities Management Operating Budget
Timeline
Requests can be submitted any time throughout the year
Submit a service request via TeamWorksLive
2. Facilities Maintenance Project Request (FMPR)
Sometimes referred to as renewal and replacement projects, these tend to be more complex, expensive and larger than the routine repairs.
FMPRs enhance the useful life of an existing building through minor renovations. These requests, once approved, are often completed by external contractors, depending on the scope of the project.
Examples
Minor projects (e.g., installing new carpet, repainting, updating bathrooms, regrouting tile, repairing infrastructure)
Requests will be considered in the following order of priority:
- Health, safety and risk management issues
- Serious functional issues or major maintenance related to college priorities
- Sustainability measures
- Moderate functional issues
- Aesthetic improvements
Who Can Initiate
Budget managers, department directors and chairs, senior administrators
Funding Source
Facilities Management Renewal and Replacement Budget
Timeline
Requests are submitted with the annual budget call in March. Requests must be received no later than April 1 to be under consideration for the current year.
Download timeline (PDF)
April 1–June 30: Facilities Management will prioritize requests, consult with the requestor and begin estimating projects. Be aware that project estimation does not signify project approval.
July 1–July 30: Those who have requested projects that fall under priorities 1 and 2 (above) will be notified of the status of their proposed project.
August 1–September 30: Those who have requested projects that fall under priorities 3 through 5 (above) will be notified of the status of their proposed project.
After notification that a project is approved, Facilities Management will follow up with the requestor regarding an estimated time frame for the work.
3. Programmatic Improvements Request (PIR)
PIRs involve adapting spaces for new use, expanding spaces or renovations related to programming or reprogramming of space.
Examples
Change in use of a facility (e.g., dining room conversion, adding a wall in a large room to make two classrooms, renovations to meet department needs)
Who Can Initiate
Senior administrators
Funding Source
Capital Programmatic Improvement Fund
Timeline
Requests can be submitted throughout the year but are due by October 1. Facilities Management will organize and estimate (as needed) the requests and will bring them to senior administrators for consideration in December.
Download timeline (PDF)
October 1: Facilities Management will prioritize requests, consult with requestor and begin estimating projects.
November–December: Upper administration approval of programmatic requests.
January–completion: Approved projects will be designed, bid and constructed.
4. Capital Projects
Capital projects involve major adaptation or expansion of space(s) or new construction.
Examples
Major renovation or new building (e.g., Wright Hall renovation)
Who Can Initiate
Senior administrators, Committee on Mission and Priorities, Board of Trustees
Funding Source
Capital Budget
Timeline
Requests are submitted by October 1 to the Facilities Management director of capital construction.
