Conduct an initial review of the event and offer
a recommendation on proposed dates.
Consultation
Conduct an initial review of the event and
offer a recommendation on proposed dates.
Provide consultation, event planning tools and
logistical coordination. The EMO can provide are: event and budget planning
checklists, floor plans, policies and procedures and a planning time- line.
We will consult with the client throughout the process to troubleshoot and
assist, when needed, to ensure a successful event.
Assistance
Conduct an initial review of the event and
offer a recommendation on proposed dates.
Provide consultation and event planning tools
as well as logistical coordination and advice to college departments when it
has been determined that the EMO will be involved with the event. This also
includes instances when a Smith department is sponsoring or co-sponsoring an
event with an external organization. In some cases, a member of the EMO will
be identified as a contact and will work with the client (for example, a high
profile keynote speaker or performer, and all-college event, or a major/national
conference).
Provide Event Service Request (ESR) management
and collaboration between the client and the campus departments providing service.
Summer Programs
The EMO coordinates all residential and
non-residential summer programs held on the Smith campus between the last Monday
in May and the third Sunday in August. A member of the EMO staff will be the
primary contact and will direct the scheduling and planning process. Contracts,
insurance requirements and cost projections are coordinated within this office.
Management
When a college event is managed by the EMO,
a member of the EMO staff will be the primary contact, direct the planning
process, and have full responsibility for the event. EMO staff will coordinate
the entire event and provide on-site coordination. Examples: Opening Convocation,
Rally Day, presidential events, ground breakings, dedications, etc.
Space Scheduling
The R25 online calendar system is managed within
the EMO. Online requests for use of college space are received by the EMO and
forwarded to the appropriate space scheduler for processing.
