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Conduct an initial review of the event and
offer a recommendation on proposed dates.
Provide coordination and logistical advice
to external clients planning an event on the campus.
Reserve space for the client in collaboration
with R25 space schedulers.
Provide consultation, event planning tools,
and logistical coordination and advice to external clients. The EMO can provide event-
and budget-planning checklists, floor plans, policies and procedures for events
at Smith and a planning timeline. We will consult with the client, troubleshoot and
assist, when needed, to ensure a successful event. Contracts, insurance requirements
and cost projections are coordinated between the client and the EMO.
When an external organization holds an event
at Smith, it is managed by the staff of the Events Management Office. A member of
the EMO staff will be the primary contact (unless the event is sponsored or co-sponsored
by a Smith College department) and will direct the planning process for the event.
The EMO coordinates all residential and
non-residential summer programs held on the Smith campus between the last Monday
in May and the third Sunday in August. A member of the EMO staff will be the primary
contact and will direct the scheduling and planning process.
The EMO prepares contracts and cost projections
and informs the client of all insurance requirements. |
