A co-sponsored event is one in which a Smith department is fully engaged with an external organization in the planning and development of the event, and both entities are responsible for running the event. The event is then considered a Smith event for purposes of fees, publicity, etc. 

A sponsored event is one in which a Smith department is not involved in determining program content or publicity, but does facilitate date and space requests for an external organization.

Identify a department contact to serve as the link between the college and the external organization.

Initiate the space request and oversee the event.

Complete an Event Service Request form (ESR) for all services, publicity, staff, equipment and technical needs.

Serve as the on-site coordinator at the event.

Contact the Events Management Office for event planning and guidance (for example: date consultation and selection, liability insurance requirements, projected costs and publicity procedures)

Identify Smith College and the external organization as co-sponsors of the event in all advertising and promotional materials.

Make the initial contact for requesting space through the events coordinator, following up with a written notice from the department chair that the event is being sponsored by the department.

Comply with all rules and policies pertaining to external organizations. All liability insurance requirements will remain in effect, and fees will be determined based on the requirements of the event, although no rental fee will be charged for the space.

Include Smith College's name in publicity for location purposes, but must not imply co-sponsorship of the event, or endorsement of the organization or its purpose.