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These policies have been established by the
College Relations Events Management Office. Questions should be directed
to the Events Management Office (EMO), (413) 585-2179. Use of space by external
organizations is subject to fees, insurance requirements and other regulations as
described below.
Space Requests: All external
individuals or organizations wishing to reserve campus space must contact the events
coordinator.
Insurance Requirements: All external
individuals and organizations using Smith College property must meet the college's
insurance requirements. Smith College will not provide Comprehensive General liability
(CGL) coverage as a rider to its policy for external individuals or organizations
using college property. For additional information, contact the EMO events coordinator
at (413) 585-2179.
Rental Fees and Associated Costs: External
clients are assessed fees for space rental and services to support the event.
Smith College offers reduced rates to organizations that furnish an IRS
501(C)(3) tax-exempt letter.
Confirmation: Reservations for external
individuals and organizations remain tentative until the signed contract, the insurance
certificate, and the deposit are received by the EMO events coordinator.
Individuals and organizations interested in
hosting residential or non-residential summer programs should contact the summer
programs/events coordinator at (413) 585-2892 (e-mail: summer@smith.edu)
as soon as possible, preferably by February 1, to plan the program. Please contact
the summer programs coordinator to discuss residential and dining needs, space requirements,
fees, insurance, recreational activities and a tour of available facilities.
Anyone wishing to use one of the
gardens on campus for wedding photographs must contact the Events Management
Office at (413) 585-2179 to request a reservation. Comprehensive General Liability
(CGL) insurance is required. There are no rental fees; however, donations to support
the Botanic Garden are encouraged.
Wedding
and Wedding Photo Policy >
The Americans with Disabilities Act (Public
Law 101:336) requires that activities and events that are open to the public be conducted
in such a way as to not discriminate against persons with disabilities. The types
of activities and events that are covered by this law include theatre performances,
concerts, lectures, sporting events, and exhibitions. The Events Management Office
will assist in locating an accessible space. Organizers of events are responsible
for contacting the Office of Disability Services at (413) 585-2071 for all special
needs requests. Fees may apply. |
