Any external organization or individual wishing to hold an event on the Smith campus should contact the Events Management Office (EMO) at firstname.lastname@example.org or 413-585-2179 to discuss space, fees and insurance, and to request a tour of available facilities.
EMO staff will conduct an initial review of the event and offer a recommendation on proposed dates.
Coordination and Assistance
The EMO provides consultation, event planning tools, and logistical coordination and advice. We can provide event- and budget-planning checklists, floor plans, policies and procedures for events at Smith and a planning timeline. We will consult with the client, troubleshoot and assist, when needed, to ensure a successful event. Contracts, insurance requirements and cost projections are generated by the EMO and sent to the client.
EMO staff will reserve space for the event.
Unless the event is sponsored or endorsed by a Smith College department, the EMO stall will be the external organization’s primary contact for the event.
The EMO staff will prepare contracts and cost projections and inform the client of all insurance requirements.
Americans With Disabilities Act
The Americans With Disabilities Act (Public Law 101:336) requires that activities and events that are open to the public be conducted in such a way as to not discriminate against those with disabilities. The types of activities and events that are covered by this law include theatre performances, concerts, lectures, sporting events and exhibitions. The Events Management Office will assist in locating an accessible space. Organizers of events are responsible for contacting the Office of Disability Services (extension 2071) for all special needs requests. Fees may apply.