This form is not intended for reserving space; space requests should be made using the online calendar. If you have not made a space request, please do so. You must receive confirmation from the space scheduler that the space is reserved for you before completing this form.

      Reserve space using the online calendar >

This form submits your service requests to College Events and departments whose services have been requested. Some services may not be available for requests submitted less than two weeks before the event.

EVENT NAME

R25 EVENT REFERENCE NUMBER (from your reservation confirmation):

EVENT DAY / DATE    Monday Tuesday Wednesday Thursday Friday Saturday Sunday January February March April May June July August September October November December 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2008 2009 2010

TIME OF EVENT: Please indicate a.m. or p.m.

EVENT LOCATION: Publicized events must be in handicapped-accessible locations.
REQUIRED! THIS FORM CANNOT BE PROCESSED WITHOUT A LOCATION INDICATED HERE.

Repeating dates and times at same location with same setup:

CATEGORY OF EVENT: Please select one   Lecture/symposia Fine/performing arts Meetings/workshops Other events Religious life Conference Outdoor event Panel discussion Rehearsal

Expected number of people attending

ADMISSION: Please indicate the admission fees after each appropriate category.

PUBLICITY: The Event Description you provide below will be used for publicity.

      Publicity deadline information >

Five College Calendar
Local media calendars
Open to Smith community only
Open to general public
Private event (no publicity)

Event Description (Required for Publicity)

CATERING

This is not a catering request form - it is only for informational purposes. If you have retained a Smith College caterer, tables and chairs will be requested by the caterer. If using an outside caterer, please indicate table and chair requirements under the SERVICES, SETUP: EQUIPMENT section.

Smith College Catering
Campus Center Cafe Catering
Outside Caterer

Check here if you will be serving food.
Check here if you will be serving alcohol.

Additional comments about catering:

LINENS

For linens for events catered by Campus Center Cafe Catering, please contact Patty Hentz, x2326, phentz@email.smith.edu

For linens for events catered by Smith College Catering, please contact Betse Curtis, x2325, ecurtis@email.smith.edu

Requests for panel linens should be indicated on this form in the SERVICES, SETUP: EQUIPMENT section below. Please note that the availability of blue panel linens (skirts and cloths) is limited.

If Smith College catering departments are not providing refreshment at your event, miscellaneous linen orders should be arranged with your outside caterer or rental vendors:
Northampton Rental - 59 Service Center Road, Northampton 584-5072
Taylor Rental of Hadley - 301 Russell Street (Route 9), Hadley 584-4184

SERVICES

You will be contacted if it is determined that your event requires additional services from Classroom Support (Technical Services), the Office of Public Safety, Physical Plant or the City of Northampton to which fees may apply. Some services may not be available for requests submitted less than two weeks before the event.

SIGNAGE REQUEST

Please list below signs needed, with exact wording and requested locations. Charges may apply. If a sign is already in inventory, there will be no charge. Locations of signs must comply with all City of Northampton ordinances. Some services may not be available for requests submitted less than two weeks before the event.

Sign request location and comments

SETUP: EQUIPMENT

If you are in need of any of the following equipment, check the box next to it and indicate how many of each are needed, even if the location of the event already contains furniture and equipment. Please include any table and chair requirements if you are using an outside caterer.

Describe setup: Lecture style Reception style Seminar style Other (ex: specific stage setup)
If Other, describe here:


Setup Description and Comments

TECHNOLOGY SUPPORT

Check off the equipment you need, and please note that items with an asterisk (*) are only available at limited locations. You may be charged for certain technology services.

If you are bringing your own laptop, please make a note to come early to the setup so that we may test your machine with our projector.

Level of Assistance Needed for Technical Setup

Setup and help start      

Would you like training on the equipment?

What date and time (if any) would you like us to conduct a technical run-through with you:

Technical Details / Comments

If you'd like to inquire about videotaping your event, please read the information on our Audio/Video Support for College Events page.

Service Cancellation Policy: No less than 48 hours is required, otherwise requested service provider costs may apply. (Individual catering contract cancellation policies will apply)

If you have questions or cannot use this form, please call the Office of College Events at (413) 585-2162.