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A full national search is normally required for tenure-track, and
full-time multiple-year and one-year positions. (See the Staffing Proposal Form for details on the procedure for requesting a tenure-track position. Requests for non-tenure-track and course support positions are made via the Staffing Request Form, distributed annually, in the Fall for the next year.) For non-tenure-track faculty and course support staff appointments of less than one year, and for appointments that are less than half-time, a full national search is not required; however, departments and programs are expected to cast as wide a net as appropriate given the position and time available. PeopleAdmin, a Web-based software program that streamlines the search and candidate application process, must be used for faculty and course support staff searches. The following provides an overview of
the search process.
Upon receipt of the authorization from the Provost or Associate
Provost to undertake a search, contact Saari Koponen-Robotham, Assistant to the Associate Provost,
at ext. 3007 or skoponen@smith.edu to
begin the process. Saari will advise you further regarding the use of PeopleAdmin. The
department's or program's first steps in the search process include the:
- composition of the advertisement
- recommendation of the publications and Web sites in which the advertisement would be placed
- development of a recruitment plan (which is comprised of the advertisement, the publications
in which the advertisement will appear, and other activities designed to attract a substantial
and diverse pool of qualified applicants)
Advertisements generally specify that a letter of application, curriculum vitae, transcripts,
and three letters of recommendation should be provided to the search committee. All applicants
must apply online and will be directed to submit their materials in accordance with the instructions
included in the advertisement. Depending on the materials each applicant is required to submit
and the preferences of the search committee, some of the required materials may be provided by
mail. (At this time, letters of recommendation will be sent directly to the search committee.) Saari
will be available to advise you on these details, and will help you navigate through the search
process using PeopleAdmin, which includes:
- the advertisement and recruitment plan (as briefly described above)
- an electronic process for the review and approval of the advertisement and recruitment plan
(which leads to the “posting” of the position to the web site and placement of
the advertisement)
- receipt and review of online applications
- an electronic process for the review and approval of the applicants recommended for interviews
- an electronic process for the review and approval of the applicant recommended for appointment
- communication with candidates
- closing the search (and removing the position advertisement from the Web site)
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