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Interfolio ByCommittee, a Web-based program that streamlines the candidate application and review process, must be used for both faculty and course support staff searches. Saari Koponen-Robotham, Faculty Recruitment Specialist and Assistant to the Associate Provost (skoponen@smith.edu, x3007), serves as the Interfolio administrator and liaison to departments for all faculty and course support searches throughout the process.
Requests for non-tenure-track and course support positions are made via the Staffing Request Form (distributed annually) in the fall semester for the next year. For non-tenure-track faculty and course support staff appointments that are less than full-time, a full national search is not required; however, departments and programs are expected to cast as wide a net as appropriate given the position and time available.
To request a tenure-track position, see the Staffing Proposal Form for details on the procedure. A full national search is normally required for tenure-track and full-time multiple-year and one-year positions.
Upon receipt of the authorization from the Provost or Associate Provost to undertake a search, contact Saari Koponen-Robotham. Please submit the draft advertisement text and a completed Recruitment Plan, with all required attachments, to Saari via e-mail.
Recruitment Plan – Faculty Searches
Sample Advertisements (tenure-track and non-tenure-track)
Please review the Interview Guidelines for Search Committees for information on search budgets for advertising and interviews.
Pamela Nolan Young, Director of Institutional Diversity and Equity, is available to assist with advertising placement and other aspects of your search to help locate and attract diverse pools of candidates. Search committee chairs are asked to make an appointment with her prior to submitting recruitment materials to Saari. She may be reached at pnolan@smith.edu or x2141, http://www.smith.edu/diversity.
Upon receipt and review of completed materials, Saari will create the position in Interfolio for approval by the search committee chair, the Associate Provost, and the Director of Institutional Diversity. Once it is approved, she will post the advertisement online and in the approved publications, and candidates may begin to apply.
Once the committee has selected its finalists (normally three), the chair of the search committee must receive the approval of the Provost (for tenure-track searches) or Associate Provost (for non-tenure-track searches) and the Director of Institutional Diversity. When they have approved the finalists, the committee may invite the finalists for campus interviews. Tenure-track candidates must interview with the Provost (contact Jayne Mercier, Executive Assistant to the Provost, jmercier@smith.edu, for scheduling) and non-tenure-track candidates must interview with the Associate Provost (contact Saari, skoponen@smith.edu, for scheduling).
Other Resources:
Faculty Postings
Course Support Postings
Interfolio FAQ for Applicants
Interfolio FAQ for Reference Providers
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