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Tenure, Promotion and Appointment
 

SAMPLE LETTER

From Department Chairs Requesting Evaluation of the Scholarly Work of Candidates for Reappointment

NOTE: Insert appropriate information where parentheses and bold appear. Substitute Program for Department and Director for Chair if the candidate under consideration is affiliated with a program.

Dear (Evaluator):

(Candidate), (Title) of (Department) at Smith College, is being considered for reappointment in 2014-15, and your name has been suggested as a colleague in the field who might be consulted for an outside review of his/herwork.

I am writing to inquire whether it would be possible for you to help us by undertaking a review of (candidate's) scholarship and sending us your comments on it by March 6, 2015. It is our policy to request letters from colleagues who do not know the candidate well, so that collaborators and Ph.D. advisers or committee members will not be included among the outside reviewers. If you are able to help in this review, a packet of materials, including a curriculum vitae, a personal statement by the candidate, and copies of (candidate's) recent publications will be sent to you as soon as possible after February 1, 2015.

The candidate will be apprised of the names of the outside evaluators, but outside evaluator letters will remain confidential with the members of the Department eligible to vote on this candidate and with the President and Provost.

We place a heavy burden on colleagues these days, and I am sure that you receive many requests of this type each year. Nonetheless, if you were able to put aside some time for us, I would very much appreciate your help. If you have any questions about this process, please feel free to contact me. I look forward to receiving your response by e-mail (email address )or phone (phone).

Sincerely,
 
(Chair's Name), Chair
Department of (Chair's Department)

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