Home > Offices > Provost/Dean of the Faculty > Tenure, Promotion & Appointment > Policy

(III.) A. REGULAR PROCEDURE

1. Recommendations: Department Procedure
   1. Throughout Section III the department shall be understood to mean those members of the department eligible to vote on the recommendation.

      The initiation of a recommendation concerning promotion normally originates in a department: all permanent and temporary members whose rank is higher than that of the person proposed shall meet and determine whether or not to recommend. Whenever a department takes the decision to consider a candidate for promotion, the candidate must be informed in ample time for outside evaluations to be secured for use in the departmental deliberations should the candidate be required to submit them or so request.

   2. The vote shall be transmitted in writing to the Committee on Tenure and Promotion. If it is unanimous it shall be communicated by the Chair in a letter containing a full statement of the reasons and a summary of the evidence for the recommendation for or against promotion.

   3. After a unanimous recommendation concerning promotion has been made by the department to the Committee on Tenure and Promotion, the Chair shall provide the candidate with a copy of the letter stating the reasons for the recommendation.

   4. Each member of the permanent instructional staff below the rank of full Professor shall be entitled to a review of his or her status by the department at least every third year.

   5. A member of the Faculty who is being considered for promotion to Assistant Professor shall have the right to require evaluation of his or her professional abilities and achievements from sources outside the College. However, outside evaluations of the scholarly and/or artistic work of a candidate for promotion to the rank of Associate or full professor shall be required as part of the review by the department and by the Committee on Tenure and Promotion. The relevant procedures are specified in III.A.1.f. and g. If such outside evaluations of the candidate's work have been secured within the two years preceding the current consideration, the solicitation of additional outside evaluations may be dispensed with if the candidate, the department and the Committee on Tenure and Promotion so agree.

   6. The candidate and the department, in separate memoranda, shall each submit to the Committee on Tenure and Promotion the names and complete addresses of four outside referees, listed in descending order of preference. The Committee shall solicit evaluations from two on each list, in the indicated order of preference, reserving the others as substitutes for any preferred referees who are unable to comment. After consultation with the candidate and the department, the Committee