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- Recommendations: Department Procedure
- Throughout Section III the department shall
be understood to mean those members of the
department eligible to vote on the recommendation.
The initiation of a recommendation concerning
promotion normally originates in a department:
all permanent and temporary members whose
rank is higher than that of the person
proposed shall meet and determine whether
or not to recommend. Whenever a department
takes the decision to consider a candidate
for promotion, the candidate must be informed
in ample time for outside evaluations to
be secured for use in the departmental
deliberations should the candidate be required
to submit them or so request.
- The vote
shall be transmitted
in writing to the Committee
on Tenure and Promotion.
If it is unanimous
it shall be communicated
by the Chair in a letter
containing a full statement
of the reasons and
a summary of the evidence
for the recommendation
for or against promotion.
- After a
unanimous
recommendation
concerning
promotion
has
been
made
by
the
department
to
the
Committee
on
Tenure
and
Promotion,
the
Chair
shall
provide
the
candidate
with
a
copy
of
the
letter
stating
the
reasons
for
the
recommendation.
- Each
member
of
the
permanent
instructional
staff
below
the
rank
of
full
Professor
shall
be
entitled
to
a
review
of
his
or
her
status
by
the
department
at
least
every
third
year.
- A
member of
the
Faculty
who
is
being
considered
for
promotion
to
Assistant
Professor
shall
have
the
right
to
require
evaluation
of
his
or
her
professional
abilities
and
achievements
from
sources
outside
the
College.
However,
outside
evaluations
of
the
scholarly
and/or
artistic
work
of
a
candidate
for
promotion
to
the
rank
of
Associate
or
full
professor
shall
be
required
as
part
of
the
review
by
the
department
and
by
the
Committee
on
Tenure
and
Promotion.
The
relevant
procedures
are
specified
in
III.A.1.f.
and
g.
If
such
outside
evaluations
of
the
candidate's
work
have
been
secured
within
the
two
years
preceding
the
current
consideration,
the
solicitation
of
additional
outside
evaluations
may
be
dispensed
with
if
the
candidate,
the
department
and
the
Committee
on
Tenure
and
Promotion
so
agree.
- The
candidate
and
the
department,
in
separate
memoranda,
shall
each
submit
to
the
Committee
on
Tenure
and
Promotion
the
names
and
complete
addresses
of
four
outside
referees,
listed
in
descending
order
of
preference.
The
Committee
shall
solicit
evaluations
from
two
on
each
list,
in
the
indicated
order
of
preference,
reserving
the
others
as
substitutes
for
any
preferred
referees
who
are
unable
to
comment.
After
consultation
with
the
candidate
and
the
department,
the
Committee
may
also
solicit
additional
referees.
The
names
of
those
who
have
agreed
to
comment
shall
be
communicated
by
the
Committee
to
the
candidate
and
to
those
members
of
the
department
eligible
to
vote
on
the
candidate's
promotion.
All
evaluations
shall
be
made
available
to
the
Committee
and
said
members
of
the
department,
but
not
the
candidate,
and
are
to
remain
confidential.
All
outside
referees
shall
be
informed
of
these
procedures.
Should
any
letter
from
an
outside
referee
fail
to
arrive
in
time
for
consideration
by
the
department
or
the
Committee,
either
body
may
proceed
to
its
decision
without
it.
- The
material
to
be
reviewed
by
outside
referees
shall
include
a
copy
of
the
candidate's
curriculum
vitae,
prepared
by
the
candidate.
The
department
and
the
candidate
shall
make
every
effort
to
agree
upon
the
scholarly
and/or
artistic
material
to
be
reviewed.
Should
the
two
parties
be
unable
to
agree,
the
Committee
on
Tenure
and
Promotion
shall
decide
the
disposition
of
any
item
in
dispute.
- Candidates who
have
requested
consideration
for
promotion
shall
be
notified
in
writing
of
the
nature
of
the
departmental
recommendation
no
later
than
December
1
of
the
academic
year
during
which
the
recommendation
is
made.
- Divided Vote:
- When a
vote is not unanimous,
each member of the department
who voted or abstained
shall write a confidential
letter to the Committee
on Tenure and Promotion
stating his or her judgment.
Each letter shall include
reasons and evidence
explaining the particular
recommendation. In addition,
the Chair shall provide
the candidate and the
Committee on Tenure and
Promotion with a letter
summarizing the reasons
offered by various members
of the department for
their votes or abstentions.
However, the names of
these persons shall remain
confidential. A person
being considered for
promotion shall also
have the right to communicate
in writing with the Committee
on Tenure and Promotion.
- In
all cases
of a
divided
vote
the Committee
on Tenure
and Promotion
shall
meet
with
the members
of the
department
who voted
and are
available.
An opportunity
is thus
provided
for all
positions
and opinions
to be
heard
first
hand.
- The
letters from
the Chair summarizing
the reasons for
the department's
recommendation,
whether unanimous
or divided, shall
not be released
outside the College,
except by the
candidate.
- If,
after
the
procedures
described
above
have
been
completed,
the
department
or
any
member
who
has
voted
on
the
promotion
should
communicate
to
the
Committee
on
Tenure
and
Promotion,
orally
or
in
writing,
any
opinion
or
evidence
that
differs
substantially
from
those
accompanying
the
original
recommendation,
then
the
Chair
of
the
Committee
shall
send
a
letter
to
the
Chair
of
the
department
and
the
candidate
and
to
all
members
of
the
department
who
had
voted
summarizing
the
new
opinion
or
evidence.
The
names
of
the
persons
who
have
presented
such
new
opinion
or
evidence
shall
remain
confidential.
The
candidate
shall
have
reasonable
opportunity
to
respond
in
writing
to
the
Committee.
- Recommendation:
Committee
on
Tenure
and
Promotion
- If
the
Committee
on
Tenure
and
Promotion
approves
a
departmental
recommendation
concerning
promotion
its
decision
shall
be
communicated
to
the
Board
of
Trustees
by
the
President.
- When
the
decision
of
the
Committee
is
not
in
agreement
with
the
recommendation
of
the
department,
a
written
statement
of
the
reasons
for
the
decision
shall
be
given
to
the
department
Chair.
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