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Application deadlines for 2007-2008:
Friday, August 24, 2007 (for Fall requests)
Friday, September 14, 2007
Friday, November 30, 2007 (for Spring requests)
Friday, February 1, 2008
Friday, April 18, 2008 (for Fall 2008 requests)
Send applications to: Lecture Committee, Attn. Jane Martel, Provost/Dean of the Faculty Office, College Hall 206.
Please be sure to provide all
information requested. Detailed information is essential for the Committee to weigh
the proposal's merits. The Lecture Committee encourages all applicants to
check with interested departments/programs and the Office of College Relations
(ext. 2162) to avoid scheduling conflicts. The Committee also looks with
favor on those proposals that have obtained supplementary funding from other
sources. Lectures which supplement specific courses may be scheduled during daytime class
hours; however topics carrying broad appeal should be scheduled during
non-class periods to enable as many community members to attend. All lectures
sponsored by endowed funds must be open to the public.
Date:
Applicant:
Department:
Signature:
Department Chair/Program Director
Title of event:
Date, time, and place of
event:
Funds will be transferred after the event. An email outlining the use of the funds, along with the ORG # to complete the transfer should be sent to Jane Martel at jmartel@email.smith.edu. Applicants are encouraged to consult with their departmental Administrative Assistants for assistance in planning their event.
Description of event:
Explain the theme or issue around which the event is organized. Please
describe the event's format (i.e., lecture, symposium, film series, etc.),
and list the proposed presenters with information about their contribution.
Please attach a brief bio and statement of the speaker's contribution to his/her field and why the
talk is of interest to the community. Please include the lecturer's contact information, name, address, email, etc.
Proposed budget: Only one allocation of funds will be made, try to anticipate all expenses.
NOTE: The Lecture Committee will provide only $100 to support class visits.
1. Honorarium: The
Committee will not grant honoraria that are direct donations. Honoraria awarded by the Committee will normally be no more than $500.00. The committee recognizes that some speakers command fees as opposed to honoraria. In such cases, please provide justification for the fee and a description of the lecturer's achievements on a separate page.
2. Travel: Please keep
travel costs separate from the honorarium. Air and land travel costs should
be for the least expensive fare available. Please be sure to note different
modes of transportation, including shuttle or cab expenses. Please go to the Controller's website for the current College mileage reimbursement rate. Commercial ground
transportation between Smith College and Bradley Airport will be paid at the
maximum rate of $45 one way.
3. The
Committee will fund a maximum of two nights for off-campus lodging at the reduced rates that have been negotiated at area hotels by the purchasing department. Current rates can be found at:
http://www.smith.edu/purchasing/campuscontracts.php.
4. Entertainment: The
Committee will support a reception and other gatherings for faculty,
students, and the guest speaker, and will look most favorably on proposals
that involve students in these social events. Up to $500 may be requested for
such gatherings. Meal expense may not
exceed $65 per person as per Smith College Travel and Entertainment Policy.
5. Publicity: Posters are
the most common method used for event publicity. Please contact Central
Services for details about reproducing and distributing posters. $75 will cover this expense. In addition, applicants are encouraged to inform College Relations of upcoming events kacole@email.smith.edu. To list an event in e-digest, please click here http://www.smith.edu/edigest/.
Total Expenses:
Other sources of funding:
Applicants are encouraged to seek funds from additional souces when possible. List other sources of funding, AND the amounts expected. Please specify expenses each source will cover.
Please list the
components for which you are requesting Lecture Committee funds:
Total requested from the
Lecture Committee: Rev. 2/08
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