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For Department Chairs and Interdepartmental Program Directors
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November 15, 2009 |
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Deadline for non-tenure track staffing requests and continuation of lecturer positions. |
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December 1, 2009 |
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Deadline for tenure track requests (if you are contemplating a tenure track request, please discuss your plans with the Provost/Dean of the Faculty prior to submission). |
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Regular meetings with chairs and directors will be held as follows: |
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Monday, September 14, 2009, Chairs/Directors Dinner, 4:10-7:30, College Club
Wednesday, October 14, 2009, 12:00-1:30 p.m., lunch meeting, College Club
Wednesday, November 11, 2009, 12:00-1:30 p.m., lunch meeting, College Club
Wednesday, February 3, 2010, 12:00-1:30 p.m., lunch meeting, College Club
Wednesday, March 10, 2010, 12:00-1:30 p.m., lunch meeting, College Club
Wednesday, April 14, 2010, 12:00-1:30 p.m., lunch meeting, College Club
Monday, May 10, 2010, 5:00-7:00 p.m., dinner, College Club
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September 14, 2009 |
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Due in the Office of the Provost/Dean of the
Faculty. |
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October 15, 2009 |
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The Sabbatical/Leave
Without Pay Request Form with appended description of proposed leave project
for the academic year 2011-12 due in the Office of the Provost/Dean of the
Faculty. This form must be signed by the Chair and/or Director of the
Department/Program to indicate departmental approval of request and project before
it is returned to the Provost/Dean's Office. Authorization to individual (with
copy to Chair) will follow after appropriate review.
According to the Policy of Appointment, Reappointment,
Promotion, and Tenure at Smith College (IV.B.1.d.),
tenure-track faculty members requesting a one-semester sabbatical have the
option of counting the semester away as part of the probationary period for
the tenure review. |
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May 1, 2009 |
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In cases of tenure, the candidate and
the Department to provide the Committee on Tenure and Promotion by this date with the names and addresses
of outside evaluators to be solicited for comments. |
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June 1, 2009 |
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Departments to notify the Committee on Tenure
and Promotion of the names of possible candidates for promotion. The department and candidate
to send to the Office of the President the names and addresses of outside evaluators to be solicited
for comments. |
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September 8, 2009 |
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Candidates being considered
for tenure and/or promotion in
2009-2010 to provide two copies of dossier for the Committee on Tenure and
Promotion;eight copies of the curriculum vitae; eight copies of the record
of teaching form; and eight copies of statement on current scholarship and
teaching, and plans for the future. Candidates to provide four copies of dossier,
labeled for outside evaluators. Candidates to provide one copy of dossier for
department.
All materials to be sent to Hayley Spizz, Secretary to the Committee on
Tenure and Promotion (College Hall 206); dossier for Department to be sent by candidate directly to Chair
of Department. |
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December 1, 2009 |
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An individual being
considered for tenure and/or promotion in
2009-2010 to be notified by this date in writing by the Chair (with copy to
the Committee on Tenure and Promotion) of the departmental recommendation.
(IV.B.1.f.) |
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December 1, 2009 |
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Departmental recommendations concerning promotion and tenure due
to the Committee on Tenure and Promotion (in care of Hayley Spizz, College Hall 206) with copy to candidate. (III.A.1.b., III.A.1.c., III.A.2.a.; IV.B.2.g.)
Forms H2 and H3 also due at this time. |
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December 1, 2009 |
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Individual letters from senior members voting
in tenure cases due to the Committee on Tenure and Promotion (in care of Hayley Spizz, College Hall 206). Individual letters in promotion cases
in which the departmental vote is divided due to the Committee on Tenure and Promotion (care of Hayley Spizz, College Hall 206). (III.A.2.a.; IV.B.2.g.) |
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March 6, 2010 |
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Meeting of the Board
of Trustees at which recommendations for promotion and tenure will
be acted upon. Promotion and tenure to be
effective July 1, 2010. |
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June 1, 2010 |
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As a normal procedure, appointment at the rank
of Instructor shall not be continued beyond a period of three years. Departments shall be required to
recommend either a promotion to Assistant Professor or a one-year terminating appointment by May 1 of
the candidate's second year as Instructor, so that notification may reach the candidate by June 1 of
that year. (I.B.2.e.) |
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June 1, 2010 |
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Tenure recommendations to be communicated
by the Chair of the Committee on Tenure and Promotion to the individual and to the Department no later
than this date. (IV.B.4.b.) |
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May 5, 2009 |
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Departmental Procedures Record for Reappointment
(Form H1) and guidelines distributed by the Office of the Provost/Dean of the Faculty. |
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November 1, 2009 |
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Form H1 due in the Office of the Provost/Dean
of the Faculty for cases of reappointment and non-reappointment requiring December 15th notification These
are a) individuals serving in the second year of an initial two-year full-time appointment or
in a second one-year full-time appointment (I.B.2.c.),
and b) individuals on a second or subsequent part-time appointment of two or three years (V.A.3.e.). |
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December 15, 2009 |
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Form H1 due in the Office of the Provost/Dean
of the Faculty for cases of reappointment and non-reappointment requiring January 15th notification.
These are individuals on an initial one-year full-time appointment. (I.B.2.c.). |
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March 1, 2010 |
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Form H1 due in the Office of the Provost/Dean
of the Faculty for cases of reappointment and non-reappointment requiring April 1st notification.
These are individuals serving on a second or subsequent one-year part-time appointment,or in
the second year of an initial two-year part-time appointment. (V.A.3.e.) |
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May 1, 2010 |
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Form H1 due in the Office of the Provost/Dean
of the Faculty for cases of reappointment and non-reappointment requiring June 1st notification.
These are individuals who at the end of their current full-time appointment will have served
at the college for more than two years. (I.B.2.d.) |
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November 15, 2009 |
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Requests due in the
Office of the Provost/Dean of the Faculty for the continuation of lecturer
positions held by a)
Senior Lecturers in the last year of their appointment (VI.B.3.a.1), b) Lecturers
who have served at the college for more than five years at the end of their
current appointment and are in the penultimate year of their appointment (VI.A.3.a.1),
and c) all other Lecturers whose appointment ends with the current academic
year (VI.A.3.a.1). If the department does not request the continuation of a
lecturer position, authorization for the position and the appointment of the
incumbent will lapse at the end of the incumbent's current appointment, except
that Senior Lecturers will be given a terminal year. (VI.A.3.a.2 and VI.B.3.a.2). |
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November 15, 2009 |
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Form H4 due in the
Office of the Provost/Dean of the Faculty for cases of reappointment and non-reappointment
requiring December 15th notification.
These are individuals who shall have served five years or fewer at the end
of their current appointment and who are in the final year of a two- or three-year
appointment (VI.A.3.b.6.b). |
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December 15, 2009 |
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Form H4 due in the
Office of the Provost/Dean of the Faculty for cases of reappointment and non-reappointment
requiring January 15th notification.
These are individuals who shall have served five years or fewer at the end
of their current appointment and who are on a one-year appointment (VI.A.3.b.6.a). |
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May 1, 2010 |
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Form H4 due in the
Office of the Provost/Dean of the Faculty for cases of reappointment and non-reappointment
requiring June 1st notification.
These are individuals who at the end of their current appointment will have
served at the college for more than five years and are in the penultimate year
of their appointment
(VI.A.3.b.6.c). |
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November 15, 2009 |
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New Course Proposals for first semester courses
2010-11 and January term 2011 |
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March 15, 2010 |
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New Course Proposals for second semester courses
2010-11 |
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(T) September 1, 2009, CAP Retreat, 12:00-3:00, Campus Center 204
(W) September 16, 4-6 p.m., Campus Center 003
(W) September 30, 4-6 p.m., Campus Center 003
(W) October 7, 4-6 p.m., Campus Center 003
(W) November 4, 4-6 p.m., Campus Center 003
(Th) November 12, 3-5 p.m., Campus Center 003
(Th) December 10, 3-5 p.m., Campus Center 003
(W) December 16, 4-6 p.m., Campus Center 003
(F) January 15, 11-2 p.m., Neilson Browsing Room
(W) February 3, 4-6 p.m., Campus Center 204
(W) March 3, 4-6 p.m., Campus Center 204
(W) March 31, 4-6 p.m., Campus Center 204
(W) April 7, 4-6 p.m., Campus Center 204
(W) April 21, 4-6 p.m., Campus Center 204
(W) May 12, 4-6 p.m., Campus Center 204
CAP dinner -- date to be determined
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Friday, September 4, 2009, 8:30-11:45 a.m., Smith College Club
Wednesday, January 13, 2010, 8 a.m.-12:00 noon p.m., location to be announced
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Deadline for applications is the Friday prior to each meeting.
Friday, August 21, 2009 (Fall requests)
Friday, September 11, 2009
Friday, November 20, 2009 (Spring requests)
Friday, January 29, 2010
Friday, April 16, 2010 (Fall 2010 requests)
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Requests for funds: |
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September 14, 2009 |
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First semester |
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November 2, 2009 |
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Interterm and second-semester projects;
Proposals for Harnish and Picker Fellowships, Bradley funding |
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March 29, 2010 |
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All summer projects |
| Requests for funds to attend professional meetings or conferences may be
submitted at any time during the fiscal year (July 1 - June 30) after attending the meeting or
conference. |
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Meetings will take place on the following Tuesdays from 3:00-5:00 p.m. in College Hall 301 (Emma Proctor Room):
September 15, 2009
October 6, 2009
October 27, 2009
November 17, 2009
December 8, 2009
December 15, 2009
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References in parentheses are to the Policy
of Appointment, Reappointment, Promotion and Tenure at Smith College |
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