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News & Updates

Auxiliary Services (Purchasing and Copy & Mail Services) Winter 2013 Newsletter
Available on the Purchasing website homepage
http://www.smith.edu/purchasing/

 

New 2013 USPS Prices and Services
click here for more information (PDF file)

 

Mailing Lithium Batteries - Domestic and International
The United State Postal Service (USPS) reversed the prohibition against mailing lithium metal or lithium-ion batteries internationally, or to or from any Army Post Office (APO), Fleet Post Office (FPO), or Diplomatic Post Office (DPO) location.

Lithium cells and batteries that are properly installed in the equipment they are intended to operate may be sent internationally or to APO, FPO, or DPO locations when not restricted or prohibited by the destination country or APO, FPO, or DPO location. Some individual countries may prohibit acceptance of shipments containing the batteries. For example, Germany advised the Postal Service that it will continue to prohibit the inbound shipment of these items. This does not apply to shipments to and from APO, FPO and DPO locations in Germany.

Please see the announcement posted on the USPS website, http://about.usps.com/postal-bulletin/2012/pb22350/html/updt_002.htm

 

Customs Form Requirement-Restrictions on International Mail Acceptance at Non-Retail Locations
Effective immediately, the U.S. Postal Service (USPS) will not be able to accept outbound international mail parcels bearing handwritten or non-computer generated customs declarations (except at retail service counters at Post Offices). Please use the link to access the Customs Forms, http://webapps.usps.com/customsforms/ remember to clear your cache (Internet browser history) each time you complete a form.

No registration is required to use the USPS online form. End users must complete the form and print before sending it to Copy and Mail Services for final processing. This is a free form process and does not require log-in or postage payment. The postage will still be applied at the meter as usual.

Please note that the weight of the package must be entered on the form. The postage will be paid based on the accurate weight at the time the package is metered. If the actual weight is significantly different than the estimated weight, Copy and Mail Services will mark the correction on the printed form. Customs will verify the contents and weight.

SPAM Alert - Bogus Emails sent to Postal Customers (PDF File)

Springfield Processing and Distribution Center Change
The USPS Springfield Mail Processing Campus, made up of four buildings, will be closing the Processing and Distribution Center building (P&DC) and transferring letter processing to the Harford, CT P&DC. The change goes into effect on July 2, 2012. This may result in an additional day for a first class letter. For example, if you mail a first class letter to an address in Easthampton, MA it will take two days for the letter to be delivered, instead of one day. Please plan accordingly.  

IMb Fact Sheet
The IMb Fact Sheet provides a high level overview of the retirement of the POSTNET barcode and what mailers need to be aware of to transition to Intelligent Mail barcode. (PDF File)
https://ribbs.usps.gov/

Production/Automated Mail - POSTNET Barcode Discontinuation
Beginning January 28, 2013 POSTNET will no longer be accepted by the United States Postal Service (USPS) for production/automated mailings. The POSTNET barcode will be replaced by Intelligent Mail Barcode (IMB). Please plan to exhaust (or destroy) all old stock and replace it with new barcode designs on envelopes.The IMB requirement applies to business reply envelopes and return envelopes used in production/automated mail. First class mail does not require barcodes. If you have any questions, please contact Copy and Mail Services.

Memo from Budget Office
Guidance on proper use of postage, printing and copying account codes -
click here for link to memo (PDF file)

Fiscal Year 2011-2012 Postage Memo

Links to important information provided by UMass Mail Services Department.
Mailpiece Design With Pricing in Mind
Contents Requirements Nonprofit Standard Mail

Smith College Buildings Street Addresses (updated Oct 25, 2012)
information here