CHECKLIST FOR REIMBURSEMENT PAYMENTS TO FOREIGN VISITORS

 

 

_____ 1. Prior to projected date of arrival, contact the International Students Office to determine what is necessary to assure that immigration regulations are satisfied.
____ 2. Prior to arrival at Smith College
, have your foreign visitor complete a Form W-8BEN and a Foreign National Information Form (FNIF).
____ 3. Confirm your foreign visitor has a valid U.S. Social Security number or U.S.
individual tax identification number.  Expenses for which your foreign visitor can supply original receipts are not subject to the 30% withholding tax.  Taxable expenses require that the individual obtain a U.S. taxpayer identification number.
____ 4. If your foreign visitor does not have a U.S. Social Security number or U.S.
individual tax identification number, he/she may try to obtain one from abroad or while here.
____ 5. When your foreign visitor arrives, make a photocopy of his/her Form I-94, passport and visa page(if applicable).
____ 6. Forward all documents to the Accounts Payable Office at least 10 business days before payment is required. Include the name of a contact person within that department to whom questions can be directed.