ODS Online: Organization Website Guidelines

All recognized organizations may host a website on the College’s server.  Only those pages that live on the college’s server may be linked to the main Clubs and Organizations page located at http://www.smith.edu/stud_clubs.php.  

In order to have an organization website, organizations must designate a web manager and list this person on their recognition form for the current year.  Web Managers must be current Smith students.  If this manager changes during the year, the Campus Center Administrative Office should be notified via an email to the Director.

Each organization web manager accesses their organization’s page through their own personal Sophia account.  Students can apply for a Sophia account through ITS, located in Stoddard Hall.  After they have received an account an email must be sent to the Director of the Campus Center with their name and the name of their organization.  If this is a new website, they should also include the preferred URL for the website, i.e.  www.smith.edu/ceramics.  Once access has been granted, the web manager will receive an email confirming their access from the Campus Center.  Students can not share Sophia accounts.  If the web manager changes or more than one person needs to access an organization’s website, each person must have their own Sophia account in order to receive access.

Students should be aware of the actions that are normally prohibited by law regarding the creation and management of websites.  The Policy on Acceptable Use of Computer Resources created by the College includes but is not limited to the following:

• Fundraising and advertising by groups or individuals other than officially recognized campus organizations.

• Use of computer resources for the purpose of commercial or profit-making activities not relevant to the mission of the college.

• Use of computer resources in such a manner that might cause congestion of the network or that incapacitates, compromises, or damages college resources.

• Use of audio, pictures, videos, movies, or likenesses of people without their written consent.

• Use of copyrighted audio, video, images, text, or software without permission of the copyright owner.

• Downloading, or making available for download to others, audio and video MP3 files without the permission of the copyright owner.

• Use of Smith's computer resources to engage in any illegal activity.

• Smith College does not approve of the use of images or text which is abusive, profane, or obscene in e-mail or on web pages.

A full copy of the policy is available at www.smith.edu/its/about_its/acceptable_use_policy.html and questions regarding the policy should be directed to ITS.