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Archives Concentration

Summer 2014 Internships

Internships at Smith



SWG Interns work with archivists and learn the multiple facets of archival work in Smith’s internationally recognized repository of women’s history sources. The intern will learn how manuscript collections are acquired and prepared for research, the basics of organizing and describing collections and she may write about a particular collection for the SSC newsletter or help prepare an exhibit. A SWG Internship counts as one of the required practical experiences for fulfilling the Archives Concentration.

The internship will focus on helping prepare recent SSC acquisitions of special interest to SWG for future use in our classes.

The summer 2014 intern will be processing the papers of Saralee Hamilton, who worked for the American Friends Service Committee for 31 years, directing their Nationwide Women’s Program, and wasinvolved with the Reproductive Rights National Network and the Commitee to End Sterilization Abuse. For information, see http://asteria.fivecolleges.edu/findaids/sophiasmith/mnsss507_bioghist.html

The internship is 21 to 35 hours/week for 9-11 weeks at $9.25 an hour.

Deadline: March 15, 2014


Applicants must be SWG major or minor with an interest and aptitude for work in an archives or manuscripts collection, or related career in women’s studies scholarship or public history organizations. Good research skills and attention to detail. It is not necessary for applicants to be eligible for work-study.

***Applicants for the summer internship must be rising sophomores, juniors, or seniors, still enrolled in Smith College in September 2014. ****

To apply: Send a resume and a cover letter to Maida Goodwin at mgoodwin@email.smith.edu


Archives Intern, Guttmacher Institute summer 2014

Contact Maida Goodwin mgoodwin@smith.edu for more information before March 15.

Praxis-funded, minimum of 220 hours

The intern will work with the director and staff of the Guttmacher Institute in its Headquarters in New York City to assess and prepare the organization’s records for transfer to the Sophia Smith Collection.

The Sophia Smith Collection will provide the intern with:

  • Basic instruction in records management
  • Criteria for identifying records of historical value
  • Historical background on the Guttmacher Institute
  • Ongoing supervision and consultation via phone and email through the course of the internship.

The duties and responsibilities of the intern will be to:

  • inventory and survey non-current records to identify those of historical value
  • work with staff to identify materials ready for transfer to the archives and/or create a schedule for transfer
  • organize, label, and pack records, and create box lists
  • arrange for transfer of records to the Sophia Smith Collection.
  • Other, depending on needs


Summer internship in Chicago

The Orthodox Diocese of the Midwest (Orthodox Church in America) has a large collection of records dating back to the early 1960s. Currently there are many boxes containing items of a fairly wide variety relating to the life and administration of the Diocese. The unpaid summer internship would involve organizing the archives of Diocese administrative office to provide a usable history as we move forward into new ministries. The intern(s) would work 220 hours within 10 weeks.

The Diocese will provide weekly supervision with the support of Prof. Nicholas Groves, current Diocesan Archives Administrator.Knowledge of Russian would be an extra plus, since some of the early materials are in Russian; but this is by no means a requirement. The office is located near downtown Chicago and accessible by public transportation. The Diocese could also make housing arrangements if necessary. Application deadline: March 15. For further information, and to apply please contact Prof. Nicholas Groves: medmannov@aol.com. "




Other Internships -- Require Praxis funding

Summer Internship at the Slater Museum, Norwich CT www.slatermuseum.org

1-2 internships, application deadline April 15 or earlier.

Send resume and letter indicating coursework and experience to Vivian Zoe, Director zoev@nfaschool.org

This is an unpaid internship and would require Praxis funding; expectation is for 20-30 hours per week for total of 220 hours.

The Slater Museum, established at the Norwich Free Academy in 1888 has, since 2003 been combing its archives to better interpret its object collections. Some of the archives relate to donors who were NFA alumni of the 19th century and became accomplished business people, scholars, attorneys and clergymen. Others traveled widely and engaged in personal investigation in the manner of the late-nineteenth, early-twentieth adventurers. The museum has been collecting for 125 years. Throughout that time, its object files were entirely kept in paper form. In addition, museum reports to trustees of the museum's parent institution, the Norwich Free Academy, were kept in files, folders, loose manuscripts and ledgers. Letters relating to the museum's founding, the acquisition of its renowned collection of plaster casts and its August opening in 1888 are kept in archive boxes but are not abstracted or recorded individually. Object files with provenance information and family histories are not easily found when researching objects.

Project: to migrate information from paper archives into digital records. Around 2001, the museum adopted an electronic collections management system, but did not migrate paper archives into object records. We now plan this important step where corresponding archives will be digitized to be entered into the records of objects.

Supervison: Project director and interns will work together and in consultation with other staff members. The Slater Museum's staff is very small. The museum director, Vivian Zoe, will monitor the project and have frequent regular conferences with the project participants, especially in its earliest days.

The Slater Museum's only other full time staff member, its Assistant Director holds a master's degree in museum studies from NYU and will be on hand at all times when the director is not available during the internship.

Added benefits: Director could arrange field trips to other museums. Norwich is near CT shore with many outdoor activities; some flexibility in overall summer schedule

Hatfield Historical Museum
Projects: Project Title: Sophia Smith: Her Life and Legacy

This internship at the Hatfield Historical Museum in Hatfield, MA, provides a unique opportunity for an ARX concentrator to work with largely uncatalogued primary source materials and personal artifacts belonging to Sophia Smith, to help create a Sophia Smith exhibit for fall 2013, and to create an audio slideshow for the museum's website. Over the course of the summer, the intern will:

* Inventory and write up accession sheets for items in the museum related to Sophia Smith (her life and legacy), and produce a Finding Aid
* Research the artifacts and write up label descriptions for a fall exhibit (to be vetted by the curator)
* Photograph or scan artifacts for inclusion in the museum database and in an audio slideshow
* Write a script for a short audio slideshow (6 to 12 minutes) on Sophia Smith , using the above artifacts (and images of Sophia's two houses on Main St. and her nearby family gravesite) to tell the story of her life and legacy. Get feedback from museum committee members, then produce the audio slideshow, using the photographed or scanned still images and audio narration, modeled after the “Oddities of the Amherst College Natural History Museum,”http://www.youtube.com/watch?v=XG3x6M0MRuM. This slideshow would then be posted on the Hatfield Historical Society website (and hosted on YouTube).

This unpaid internship offers an opportunity for a student to leave her mark on something of lasting value to the town of Hatfield, Smith College, and all those intrigued by how a woman with little formal education of her own came to found such a prestigious college.

Skills and Experience:

We are looking for a creative, energetic intern with strong research and writing skills and attention to detail, who has experience with digital image collection and media production, and who is good at communicating and working independently.


The student must have use of her own laptop, be able to climb stairs (the museum is on the 2nd floor with no elevator), and be able to work in a sometimes hot (un-air conditioned) environment.
Evaluation: The intern will be evaluated on her ability to successfully complete the tasks described above, including the safe handling of artifacts, attention to detail, thoroughness, and timely communication about progress and problems. At the beginning of the project, the intern will meet with the curator and others to brainstorm ideas and understand the goals and scope of the audio slideshow project. She will also plan a project schedule. Thereafter, she will work independently but meet with the curator at the end of each week to report on progress, and if necessary, adjust her schedule. The museum is small -- all on one floor -- so there will be ample opportunity for interaction and observation.

Interested applicants should send a resume and a cover letter by April 12, 2013, including a statement of why you would be a great candidate for this spot, to Kathie Gow, Curator, HHM, at kagow@comcast.net. Top candidates may be asked for a personal interview.



Summer 2013 unpaid Internship
Holyoke History Room and Archives,
Holyoke Public Library


The History Room and Archives of the Holyoke Public Library has significant collections documenting the history of Holyoke, one of the first planned industrial cities in the U.S.  The collection’s historic newspapers, maps, photographs, scrapbooks, manuscripts, records, and books are a resource for academic, family, and local history research.   Staffed by a full-time, professional archivist, the History Room is open to the public 18 hours per week. 

The History Room and Archives offers a summer internship to students interested in gaining hands-on experience in working with archival and special collections materials. The intern will receive instruction in relevant archival practice and standards and she will meet weekly with the archivist to review progress.  The internship is unpaid, but we will gladly work with funding sources available to the intern.

The focus of the internship will be determined in consultation with the intern and may include one or more of the following projects:

  • Undertaking a comprehensive re-organization of the History Room’s map collection (circa 1850-1990) and creating a detailed finding aid.
  • Processing and describing small collections of manuscript and photographic materials to current archival standards.
  • Collaborating on the re-organization of the History Room’s image collection comprised of more than a thousand items, a project that will include creating surrogates for fragile photographic materials and contributing to a database of item-level image descriptions.
  • Contributing to the surveying and labelling of the entire collection in preparation for a move from its temporary home at Holyoke Community College the newly-renovated Holyoke Public Library.


  • Interest in local and regional history and in working with a variety of historical materials.
  • Interest in learning archival methods and standards.
  • The ability to work independently, paying close attention to detail and to the handling of fragile materials.
  • Good communication skills and the ability to work with a variety of people.
  • The ability to lift and move 25 lb. boxes over short distances.
  • Good writing, organizational, and computer skills.

The intern will also need to bring her own laptop. 

Apply by April 16, 2013 with a resume and a brief cover letter outlining your interest in the position and any relevant skills or knowledge.  Email applications to Eileen Crosby at ecrosby@hcc.edu.

Maryland Department of Natural Resources
Annapolis, Maryland

The goals of the Cultural Resources Summer Intern are two-fold. The primary goal of the internship is to assist with the digitization of the Department's inventory of over 1,000 historic sites and structures and begin the process of mapping these sites with GIS. The secondary goal is to create a public use component from the digitized material such as a web feature, brochure, interactive map, interpretive program, etc. Archival work and data entry will be balanced with field vists to sites such as State Parks, forests, and wildlife management areas.


  • Prospective candidates should be pursuing a degree in American Studies, Museum Studies, Architecture, Anthropology, or Historic Preservation
  • Experience in historic research and writing as well as have a working knowledge of American architecture and history
  • Excellent organizational skills and attention to detail
  • Ability to work independently and collaboratively
  • Proficiency with computers, digital cameras, scanners, and data entry
  • Knowledge of and experience in collections management, material culture, and archival processes

The internship has a minimum commitment of 220 hrs with a flexible start date of May 23rd - July 20th. Students may use their Praxis funding.

To apply: Please submit a detailed resume, cover letter, two letters of recommendation from professors, a writing sample, and a copy of current transcript to Emily Burrows at eburrows@dnr.md.state.us

Jewish Women's Archive

Brookline, Massachusetts

The mission of the Jewish Women's Archive (JWA) is to uncover, chronicle, and transmit to a broad public the rich history of American Jewish women. An internship would involve working directly with archivists in several aspects of their work.

Contact: Ellen Rothman erothman@jwa.org

Schomburg Center for Research in Black Culture

New York, New York

The project will involve working with two archivists who are processing the J. Wayne Fredericks Papers. Fredericks (1917-2004) was an American diplomat, business executive and foundation official, who was involved with African affairs (particularly southern Africa) for more than 60 years, including six years as deputy Assistant Secretary of State for African Affairs in the Kennedy and Johnson administrations. The Series still to be completed include Country Files, Subject Files, Organizations and Boards, and his Consulting and Advisory roles. The papers primarily include correspondence, clippings and other printed material, conference papers, and reports. The intern will help identify, arrange, and describe the material under the supervision of the archivist. We prefer a senior, junior or rising junior for this project.

Series still to be completed are theCarnegieCorporationseries, covering those years that Fredericks was a consultant there, and theFord Foundation Study Group, a non-profit initiative focusing primarily on the developmentprocess in South Africa.

Contact: Diana Lachatanere at dlachatanere@nypl.org

Margaret Sanger Papers Project

New York, New York

Deadline: March 1, 2013

The Margaret Sanger Papers Project offers a summer internship program which has been in operation since 1995. Graduate and undergraduate students from universities in the United States and Europe have worked with the editorial staff on our microfilm, book and electronic publications and received broad experience in historical research and editing.

For 2012, interns can select from projects related to our book or digital editions. While most of internships are arranged in the summer months, some can be arranged throughout the academic year.

We ask that interns be familiar with IBM-based computers, using Windows, have good research skills and can pay scrupulous attention to detail. Background in history, women's history or women's studies is desirable. We often have a number of qualified candidates for these positions and evaluate applications in light of the project's specific needs.

Book Edition Internship
Interns will be working on Volume IV of the Selected Papers of Margaret Sanger, covering the years 1920-1966 and focusing on Sanger's efforts to create a global birth control movement. Interns will work under the supervision of editors on specific topics, tracing people, places, events and issues covered in the documents. The research will be used to produce annotation and introductory material for the volume. Research will be conducted in the project's offices, using the comprehensive microfilm edition and other primary sources, as well as at local libraries and with resources available on the Internet.

Digital Internship
We continue work on our digital edition of Sanger's speeches and articles, focusing on texts written by Margaret Sanger in the late 1930s. Interns will be proofread the texts, add XML encoding, and draft subject index entries for the documents. Interns will conduct research as needed to verify dates, titles, and publication information, or to identify the names of people, organizations and books mentioned in the documents.

Web Outreach Internship
We are also looking for an intern to help develop a stronger web presence for the project, utilizing digital tools such as facebook, wikis, blogs, and Web site analysis to draw attention to the project's work and connect with our audiences. For this internship, familiarity with history, HTML and the Web is required.

General Information: The project's offices are open from 9:30 a.m. to 5 p.m. on weekdays. Interns should expect to devote 150–250 hours to their project which can be arranged flexibly over the summer (generally either part time for six weeks or one day per week all summer). Depending on scheduling and interest, several positions may be filled in each category. Unfortunately, because of budget constraints, we are unable to offer payment for internships, though many interns have been able to apply their work for credit at their own universities.

Housing: For those applying from outside New York City, NYU offers student housing during the summer months. Prices vary depending on accommodations and whether or not interns enroll in NYU's summer program. Many interns have also been able to locate reasonably priced off-campus housing. See the NY Village Voice's Web site for classifieds.

Contact: Dr. Cathy Moran Hajo cathy.hajo@nyu.edu

Phone: (212) 998-8666

Wistariahurst Museum
Holyoke, Massachusetts

Wistariahurst Museum is dedicated to preserving Holyoke's history and inspiring an appreciation of history and culture through educational programs, exhibits and special events. Listed on the National Register of Historic Places, Wistariahurst is the former home of William Skinner, a prominent silk manufacturer. Our archive collections include the Holyoke Collection, the Skinner Collection, the Textile Collection and various smaller associated collections. The archive is open to the public Mondays 9:00 a.m. to 7:00 p.m. and Thursday 9:00 a.m. to 1:00 p.m. or by appointment. The curator of collections is on site 35+ hours each week.

Archive interns, under the guidance of the curator of collections, will have the opportunity to work in a variety of archival areas, including processing donated materials; responding to research inquiries; re-housing collections; assisting in exhibit preparation and educational presentations; and aiding researchers. Interns should have competent computer skills; be able to follow directions; be mindful and respectful of delicate materials; have a sense of responsibility and a sense of humor; and be able to carry document boxes up and down stairs. In return the intern will have exposure to what it is like to work in an archive in an active public museum, an opportunity to work with primary source documents and artifacts, and this experience should give them a well rounded view of the archival field.

Among the various projects available at the museum is staffing the community room, research/exhibit preparation, scanning, program preparation, collecting inventory on database, public relations, and staffing of special events. A processing assitant for the papers of Carlos Vega will be needed in the near future.

Internships need to take place at the museum and archive between Monday to Thursday between 9 a.m. to 5 p.m. At this time the museum does not have funding available for internships, although we'd be happy to cooperate in any grant applications the intern might present.

Contact: Penni Martorell at MartorellP@ci.holyoke.ma.us

CUNY Dominican Archives Internship Program

New York, NY

The Dominican Archives Internship Program is designed to provide interns with hands-on knowledge regarding the survey, accession, processing, arrangement, description, automation, preservation and servicing of archival materials, and use of primary source material for historical research. In addition, the program is supplemented by a mentoring component which includes information related to appropriate workplace conduct, work habits, time management, job performance, and job-readiness skills. Interns will work under the supervision of archives professionals and technicians in order to obtain a general knowledge of the nature of the work, working conditions, training requirements, emplyment opportunities as well as the actual work involved in the archival profession.

The program is adminstered by Chief Archivist, Idilio Gracia Peña, a professional archivist with many years of experiences in the archival profession.

This internship is unpaid.

Contact: Idilio Gracia Pena at igraciap@ccny.cuny.edu
Phone: (212) 650-8865


Amherst Writers and Artists
Amherst, MA

Interns will work with Pat Schneider, the founder of AWA, to prepare her personal and institutional papers for donation to the Sophia Smith Collection. AWA would prefer an intern able to work for either two consecutive semesters or the summer plus a semester.

Contact: amherstwriters@gmail.com

Phone: (413) 253-3307