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abbreviations and acronyms: Avoid using
abbreviations in running text. A few standard abbreviations may be used only when
it's customary (a.m. or BCE).
Use periods in abbreviations for all academic degrees
and in most two-letter abbreviations (A.B., U.S., a.m., Ms.) Acronyms that appear
in full caps do not take periods (NAACP, FAFSA, TIAA-CREF). Spell out acronyms on
first reference, unless they are well known, such as NAACP and NCAA. See
also academic
degrees, addresses, dates and state
names.
academic degrees:
Use lowercase and spell out degrees mentioned in text: bachelor's degree, bachelor
of fine arts; master's degree; doctorate, doctoral degree. Abbreviate degrees appearing
after names (Jane Wyley, Ph.D.) Note: Smith confers the A.B., S.B., A.M.
and S.M. degrees. Smith's undergraduate degree in biological sciences is considered
a bachelor of arts or an A.B.; its graduate degree in biological sciences
is the master of science, or S.M.
academic departments:
Capitalize only when the full formal name is used (Department of Biological Sciences,
biological sciences department). Formal and informal names may be used interchangeably,
though audience sensitivity should be exercised. Department names can be checked
against the Smith College Web site. See administrative offices
on campus.
academic disciplines: Use lowercase
for academic subjects, majors and minors, and courses of study -- except in cases
that include a proper noun. (English language and literature, Afro-American studies,
medieval studies). See capitalization.
academic titles: Follow the general
rules under titles of people. Exception: Named professorships and
full formal titles denoting academic honors are always capitalized, even when following
a personal name or standing alone(Miriam Petry, Fellow of the Royal Society of Canada;
William Allan Oram, Helen Means Professor of English Language and Literature). Capitalize
the title "scholar" when it is part of a named scholarship (Rhodes Scholar,
an Ada Comstock Scholar). See also emerita.
academic year: See class
year, numbers and first-year
students.
Ada Comstock Scholars, Ada Comstock Scholars
Program: Always capitalized. Indicated by "AC" after names
of alumnae (as in Barbara Smith AC or followed by a space and then the class year,
if known: Susan Jones AC '92). Avoid using "Adas"; although this reference
is fairly common, some consider it demeaning. See nontraditional-aged
students.
addresses: In college addresses, state
the building before the room (College Hall 5, Neilson Library Browsing Room). Spell
out the names of college buildings. Avoid abbreviations in running text. See building
names and state names.
administrative offices on campus: Capitalize
the full formal names of all administrative offices--which are generally written “Office
of...” (Office of Human Resources, Office of the Provost, Office of the Registrar,
Office of Student Affairs). Use lowercase for informal references: human resources,
registrar’s office, provost’s office, student affairs office.
Exceptions: The names of the following campus offices should be capitalized in all instances
because they are the official designations: Class Deans Office, Community Service
Office, Facilities Management, Health Services, Public Safety, Student Financial
Services. See also academic departments.
admission office: Smith College Office
of Admission (note singular)
Advanced Placement, AP
adviser, advisory
Afro-American studies department
age: See numbers.
Ainsworth Gymnasium (building name),
Ainsworth gym (the room)
All-America: sports term
all-college meeting
alma mater
alumna (fem. singular), alumnae (fem.
plural). Varies according to gender and number. Avoid using "alums." See class
year.
Alumnae Gymnasium (houses the College
Archives, next to Neilson Library)
and/or: Avoid this construction; use
one or the other.
application forms: Use lowercase when referring to forms (admission
application, common application form, health services form)
athletics and recreation department;
Department of Athletics (note the plural) and Recreation, formerly the Department
of Athletics See also sports-related terms.
awards: Names of awards and prizes are
capitalized, but some generic terms used with the names are lowercased. (a Nobel
Prize winner; the Nobel Prize in literature; a Nobel Prize–winning physicist;
the 2001 Pulitzer Prize for Commentary).
bachelor's degree: Smith awards
the A.B. and the S.B.
bias-free and inclusive language
See gender-neutral language, ethnic and national designations and minority.
biological sciences: See academic
degrees
black: Lowercase when referring to skin
color.
board of trustees (generic); Smith College
Board of Trustees (capitalize full name only).
boathouse: Smith College boathouse (one
word)
botanic garden, Smith College Botanic
Garden (capitalize when used in full)
brand names or trademarks: Substitute
a generic term when available (photocopy, tissue). The trademark symbol is unnecessary.
Avoid using trademarked names as verbs (terms such as Photoshopped, Xeroxed, Googling
and Tweeting can be replaced by photo editing, photocopied, searching and posting).
Brown Fine Arts Center
building names: Capitalize the names
of specific buildings, use lowercase for generic terms (Neilson Library, the library).
Consult the Smith College map online for accurate names of campus buildings. See
also addresses and capitalization.
Campus Center: capitalized (This is
the formal name for the building.)
Campus Police: formerly Public Safety
Campus School
capitalization: Capitalize
the full formal names of college departments and offices, course titles, committees,
divisions, associations, prizes, programs, institutes, grants, awards, scholarships,
buildings and rooms. Use lowercase when the names are shortened or when used as a
generic term. (Smith College, the college; Office of Admission, admission office;
Smith College Botanic Garden, botanic garden; Ainsworth lounge). When in doubt, use
lowercase. Exceptions: Campus
Center; Public Safety is always capitalized when referring to the Smith College Department
of Public Safety.
Lowercase the common noun elements of names in plural
uses (the rivers Connecticut and Manhan, Amherst and Mount Holyoke colleges).
See also administrative offices
on campus.
catalogue: preferred spelling. Smith College 2010–11
Catalogue is the official title of the publication; do not capitalize “catalogue” in
Smith College catalogue (the generic reference).
CDO: Career Development Office
Centers for Engagement, Learning and Leadership:
Center for Community Collaboration; Center for the Environment, Ecological Design
and Sustainability; Center for Work and Life; Global Studies Center
central check-in, CCI
chair: Avoid using "chairman." See gender-neutral
language.
choral groups at Smith: Check the Student
Life/Clubs and Organizations Web page for current names
Clarke Schools for Hearing and Speech:
formerly Clarke School for the Deaf. Another name change: Smith College/Clarke Graduate
Program in Teacher Education
Class Deans Office
class year:
Lowercase when spelled out: class of 1934. When stating name and year of graduation,
use space after name and apostrophe with year. (Julia Child '34). References between
1879 and 100 years before the present year should include the entire year (Alice
Jones 1892). See also Ada Comstock Scholars.
Sophomore, junior, senior are always lowercased. See
also first
year and upper
class.
commas See punctuation.
Commencement, Commencement Weekend:
capitalize when referring to Smith College.
common application form
Community Service Office (formerly Service Organizations
of Smith or S.O.S.)
computer and technology terms
Internet address protocol: Use all lowercase letters
for Smith e-mail addresses: www.smith.edu. Do not include http:// with Web addresses.
Do not italicize URLs.
Proper names of computer hardware, software, networks,
systems and languages are capitalized (Entourage, BannerWeb, Google, Twitter). Generic
terms are lowercased (word processing, search).
Common computer terms: cyberspace, database, domain name,
download, e-mail, home page, Internet, iPod, JPG, log-in (adj), log in (v), Macintosh,
online, password, username, real time, server, search engine, spam, URL, virus, Web,
Web site, Web page, webcam, webcast
concentrations: use lowercase when citing
Smith's academic concentrations
(archives concentration, concentration in archives; Buddhist studies)
Copy and Mail Services (formerly Central
Services)
corporation names: On first reference,
use the corporation's full formal name (Ford Motor Company); the shortened
name can be used for subsequent references (Ford). Look at the copyright notice at
the bottom of the corporation home page for the actual name.
Inc.: Do not use a comma with corporation names
(West Plastics Inc.) Exception: Five Colleges, Incorporated.
Counseling Service (part of Health Services)
course work
cross-country (noun and adjective)
cross-cultural
cross-listed (verb)
dashes: See punctuation and dates.
dates Use a comma when including the
day (Tuesday, September 14, 2004; January 15, 1988) but not with month and year only
(January 1988). Do not abbreviate names of days or months in running text. Avoid
using a dash with "from" or "between" (incorrect: from May 7-April
14; correct: from May 7 to April 14). It is not necessary to repeat the month in
citing a range of dates: May 7-14). Use cardinal numbers (August 7, rather
than August 7th). See also "centuries and decades" under numbers listing,
as well as eras.
deaf: Describes a person with total hearing loss. For
others, use “partial hearing loss” or “partially deaf.” Use “hearing-impaired” as
an adjective, not a noun.
degrees: See academic degrees.
dean's list
Dining Services
persons with disabilities: preferred
over "disabled," "handicapped" or "impaired." (See AP
Stylebook entry under "disabled.") The term "accessible" is
preferred over "handicap-accessible." Use "wheelchair user" instead
of "confined to a wheelchair." Avoid euphemisms like "mentally
challenged" or terms that evoke pity, such as "victim," "afflicted" or "suffers
from."
Duckett House Special Dining Room
dorm; dormitory: Do not use
when referring to Smith campus housing. Smith students live in houses. See house.
dual degree programs
eDigest: the regular e-mail for campus
news
Early Decision Plans: Early Decision
I, Early Decision II (formerly Fall Early Decision, Winter Early Decision)
e-mail: Use as a noun or an adjective,
not as a verb. The plural form is "e-mail messages."
emerita (fem., singular); emeritae (fem., plural);
emeritus (male, singular); emeriti (male, plural). Lowercase (the professor emerita
of history). Exceptions: Capitalize when used before a name or when
it is an official part of a named professorship (Elsie Irwin Sweeney Professor Emeritus
of Music). Note that these are honorary designations and do not simply mean “retired.”
eras: CE and
BCE—Common Era and Before the Common Era are the preferred terms (considered
to be more inclusive than AD and BC). CE, like AD, always precedes the year (CE 500).
ethnic and national designations: Try
to use the preferred designations. National-origin identifiers do not require hyphens,
even when used as modifiers (Latina/Latino, Polish American newspaper, indigenous
students). Use lowercase for "black" and "white."
extension: See telephone numbers.
Facilities Management: formerly Physical
Plant
faculty: a singular collective noun.
Add the word "members" to make it plural.
Faculty Council
Family Weekend (formerly Parents Weekend)
fellow, fellowship: Lowercase except
when used with proper names.
festivities: The
following Smith celebrations are capitalized: Commencement, Commencement Weekend,
Family Weekend, Illumination Night, Junior Brunch, Ivy Day, Last Chapel, Mountain
Day, Otelia Cromwell Day, Rally Day, Rally Day convocation, Opening Convocation,
Julia Child Day
Field House
fieldwork (but course work)
first-year students:
Avoid using the word "freshmen."
fitness center
Five Colleges, Incorporated: All formal
references to the title of the consortium should appear with the word "Incorporated" written
in full and preceded by a comma. Capitalize anything associated with the Five College
Consortium, either officially or unofficially (Five College Department of Dance,
Five College Buddhist Studies Certificate, Five College professor, Five College Cooperative
Ph.D. Program, Five College interchange, Five College bus service, Five College students).
Do not capitalize when referring to the five colleges in general (and not the consortium).
Ford Hall: Smith's building
for the sciences and engineering
foreign words and phrases:
Italicize words that haven't been incorporated into everyday American usage. (Merriam
Webster's Collegiate Dictionary is a good source for determining accepted
usage.) When using a foreign term more than once in the same article, second and
later appearances should not be italicized.
fundraising, fundraiser:
One word in all cases.
the Gamut (in the Mendenhall Center
for Performing Arts), upper Gamut, lower Gamut
gender-neutral language:
Masculine nouns and pronouns are not generic and should not be assumed to include
women.
If possible, avoid using gender-specific singular pronouns
(he or she, his or her): Consider rewriting sentences to include plural pronouns
(they, their) or to eliminate the possessive pronoun altogether.
geographic locations: General compass points and terms derived from
them are lowercased if they simply refer to direction or location (western Massachusetts).
Regional terms are generally capitalized (a Southern accent, East Coast, the Northeast,
Western Hemisphere). General terms are always lowercased (Pioneer Valley, the valley).
Capitalize legendary and popular names (Big Apple, Happy Valley). See addresses and
state names.
Global South Development Studies minor
(formerly Third
World Development Studies).
Gold Key guide
grade point average, GPA
Graham Hall (the lecture hall in Hillyer
Hall)
Grécourt Bookshop, Grécourt
Gates
Grécourt Gate Smith’s
online news site; the Gate
gymnasiums (preferred over "gymnasia")
Health Services
hearing impaired: use as an adjective,
not as a noun.
Helen Hills Hills Chapel (No, it's
not a misprint.)
Hillyer Art Library, Hillyer lounge
historic, historical: Preceded by the
article "a" (not "an")
historical periods: A descriptive designation
of a period is usually lowercased (baroque, colonial period, nuclear age). Exception: "Renaissance" is
usually capitalized to avoid ambiguity. Names of prehistoric periods are generally
capitalized: Ice Age, Bronze Age. Consult the "historical periods and events" entry
in the AP Stylebook.
holidays: Veterans Day (no apostrophe),
Mother's Day. See also festivities.
honorary degree, honorary doctorate,
honors
honors thesis
honorary degree
hot line
house: Smith-specific term for student
residence building. Not dorm.
house system
hyphen: See punctuation entry.
ID, IDs, Smith ID: Often doubles as
OneCard
Illumination Night
independent study
Indoor Track and Tennis Facility, ITT
Insight: online journal of scholarship
and research
Information Technology Services, ITS
interdepartmental
international students: Use "international" when
referring to people (avoid the term "foreign").
Office of International Students and Scholars:
formerly "Office of International Students"
Internet
intersession, interterm
italics: See titles or foreign
words.
ITT: Indoor Track and Tennis Facility
ITS: Information Technology Services
Ivy Day, Ivy Day Awards Convocation (formerly
Last Chapel)
Jean Picker Semester-in-Washington Program
John M. Greene Hall, Greene Hall, JMG
judicial board or Student Government
Judicial Board, SGA Judicial Board
Junior Ushers
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Kosher Kitchen, Kosher Co-op Kitchen,
kosher food
Leo Weinstein Auditorium
Lyman Conservatory, the conservatory
major and minor: Lowercase these terms and the names of academic
fields (minoring in English language and literature, a Jewish studies major).
master's degrees: Smith confers
the A.M. and the S.M.
Department of Mathematics and Statistics:
formerly the Department of Mathematics
McConnell roof observatory
medalist: winner of
the Smith College Medal
Mendenhall Center for the Performing Arts;
the performing arts center
Mendenhall Fellows
minority: Use
specific references when possible (Asian American, Mexican American) or "person
of color" or "women
of color" if specifics are not known. Try to avoid the word "minority" and
focus instead on diversity. See ethnic and national designations entry.
Mortimer Rare Book Room
Mount Holyoke: not Mt. Holyoke
Mountain Day
Museum of Art: Capitalize
when referring to the Smith College museum.
Mwangi Cultural Center
names of people: Use last name only
on second and subsequent references. Avoid courtesy titles: Dr., Ms, Mrs., or Mr.
Use Jr., II, and so on with complete names only and eliminate the preceding comma.
NCAA divisions: See sports-related
terms.
Neilson Library Browsing Room
Neilson, William Allan (not Allen)
newspaper and magazine titles:
Capitalize the name and set in italics, exactly as it appears in the masthead or
on their Web site, including punctuation and preceding article (The New
York Times, The Albany Times-Union, Time magazine). See titles.
nontraditional-aged students, students
of nontraditional college age. Use when referring to Ada Comstock Scholars; avoid
saying "older students."
numbers: Spell out numbers one through
nine, use figures for 10 and above, even when this means mixing words and numerals
in the same sentence. This rule holds for ordinals as well.
Spell out numbers when they appear as the first word
of the sentence or recast the sentence (preferred). Use commas in numbers of four
or more digits (2,367), except in dates, addresses and page numbers. Large rounded
numbers should be spelled out (nearly a thousand people; 2 million residents).
academic year (2010–11) When citing academic
years, use an en dash (which, when typeset, is slightly wider than a hyphen) and
do not repeat the century.
age: always
use numerals (a 5 year old, the 5-year-old boy)
fractions: Use figures for all fractions
larger than one; spell out for less than one (1-1/2; two-thirds).
centuries
and decades: Use an s without an apostrophe to indicate spans
of decades (1930s, the ’30s) or centuries (1800s); hyphenate adjectival
forms of centuries (18th-century architecture). (See also eras.)
money: Use
numerals, not words, for all dollar amounts, and eliminate zeros when possible ($6
million drive, $40 million)
percentages: Always use numerals for percentages and
spell out the word (7 percent)
telephone numbers: Use parentheses with area code:
(413) 584-2700. See also telephone numbers entry.
temperature: Always use numerals,
drop plus and minus signs, and spell out “degrees” (minus
20 degrees, 7 degrees below zero).
See also addresses, dates, eras, class
year, and time of day entries.
Office of the Dean of the College
OneCard
online
Opening Convocation
orientation, orientation week, orientation
programs (formerly preorientation programs)
pass/fail grading option
Picker Engineering Program, the Picker
program
plurals: Do not use an apostrophe for
plurals of acronyms: SATs, DVDs. See capitalization for plurals of common
noun elements used with proper names.
No apostrophe is necessary when pluralizing numbers or
letters, as in letter grades (the 1930s, two Bs and a C-); however, use an
apostrophe with the letter grade A to avoid misreading (two A's).
Latin plurals: addenda, analyses, consortia, criteria,
curricula, data, media, millennia, theses, syllabi, symposia
Anglicized plurals: appendixes, colloquiums, gymnasiums,
indexes, memorandums
Poetry Center
possessives: Singular proper names ending in s take
only an apostrophe: Morris' designs, Williams' speech.
Praxis internship, Praxis program
prefixes: Compounds formed with prefixes
are normally closed. For further information, consult Webster's Dictionary,
the AP Stylebook or the Chicago Manual of Style (15th edition,
page 307). Examples: multicultural, nonprofit, prelaw, prehealth, premedical, postdoctoral,
postseason
President's House
professor: In running text, all faculty
members at any rank may be referred to as "professor."
professorships, named: Full titles of
named professorships are always capitalized, even when they appear after the professor's
name.
provost’s office, Office of the Provost
punctuation: This entry addresses frequently
asked questions and is not meant to be comprehensive. See "A Guide to Punctuation" chapter
in the AP Stylebook for a more complete explanation.
apostrophe: See possessives, holidays, decades,
and plurals.
commas
series Use for words in series of three or more after
every item except the last and next to the last (performances on Thursday, Friday
and Saturday). Exception: Use a comma after the next to the last item
if it helps avoid ambiguity. (Examples: undergraduate, business, and graduate and
professional schools; the required courses are Elementary German, Reading German,
and Conversation and Composition.) When some items in the list contain internal
commas, semicolons should be used between the items (and before the final conjunction
as well).
restrictive and nonrestrictive clauses A
phrase that is restrictive (essential to the meaning of the sentence) should not
be set off by commas. A nonrestrictive clause, however, should be enclosed in commas
or, if at the end of a sentence, preceded by a comma. See that/which entry.
dashes
For a detailed explanation of the different usages of em- and en-dashes and hyphens,
see the Chicago Manual of Style, 15th edition, sections 6.80 to 6.94.
ellipses
Used only to indicate missing words or phrases in quotations.
hyphens
Hyphenate compound modifiers when they precede nouns (an awe-inspiring sight, a
well-prepared meal); leave open when they follow nouns (the sight was awe inspiring,
the meal was well prepared). See also prefixes entry.
Do not hyphenate well-established compound modifiers
(a high school play, the civil rights movement).
Do not hyphenate modifiers containing an adverb ending
in "ly" (mildly irritating
fellow, a highly complex question).
Suspensive hyphenation: For phrasal adjectives sharing
a common element. Example: He received a 10- to 20-year sentence.
quotation marks
Periods and commas generally go inside closing quotation marks. Colons, semicolons,
question marks and exclamation points follow closing quotation marks unless a
question mark or an exclamation mark is part of the quoted matter.
Quad, Quad I, Quad II
re-create (to create again), recreate
(to take recreation)
registrar’s office, Office of the Registrar
Regular Decision Plan; Regular Decision
religious titles: the Rev. Richard Phillips
(include the article the before the title; not Rev. or Reverend Phillips
(consult AP Stylebook—this gets complicated). Use last name
only in subsequent references.
Renaissance: See historical periods entry.
Resource Center for Gender and Sexuality in
Wesley House
résumé
riding stable, Smith College Riding
Stable
room and board: Use "housing and
meals" when referring to Smith.
rooms: Capitalize official room
names on campus (Neilson Library Browsing Room) but use lowercase when they are simply
locations or informal names (Ainsworth lounge). When in doubt, use lowercase.
satisfactory/unsatisfactory grading
option; S/U grading option (on second reference only)
scholar-athlete
School for Social Work, SSW (on second
reference)
Scott Gymnasium; Scott gym
seasons: Use lowercase (fall, spring,
winter).
semesters: Use lowercase (fall semester,
first semester, interterm)
SGA Cabinet, SGA office, SGA Senate
senior class gift, senior class speaker
Seven Sisters (adjective or noun)
Sherrerd Prizes; Kathleen Compton Sherrerd ’54
and John J. F. Sherrerd Prizes for Distinguished Teaching
Smith College health insurance program
Smith College Archives, College Archives,
the archives
Smith College Conference Center, conference center
Smith College Medal
The Smith Fund: formerly the Smith Alumnae
and Parents Fund
Smith Scholars Program; Smith
Scholars
Sophomore Push; Sophomore Push Committee
Special Studies: Capitalize when referring to Smith Special
Studies courses.
sports-related terms: All-American (n.
or adj.); Easterns, nationals; NCAA divisions use roman numerals: Division III (Smith's
teams are Division III teams); Region I; regionals; varsity eight (crew). See AP
Stylebook for a comprehensive listing.
Staff Council
state names: Spell
out in text, except when used in conjunction with a city, county or town (e.g., She
was born in Massachusetts in 1960; She was born in Northampton, Mass., in 1960).
Set off state names with commas before and after when used after a city in a sentence. Note:
Use standard abbreviations in text; use the two-letter postal abbreviations only
with full addresses and ZIP codes.
Stoddard Hall auditorium
Student Events Committee (formerly the Rec Council)
Student Financial Services (formerly
Office of Financial Aid)
student activities fee
Student Government Association (SGA), SGA Cabinet, SGA
Judicial Board
Study Abroad Programs (in Florence, Geneva, Hamburg and
Paris); formerly called Junior Year Abroad
study-abroad (adj.)
telephone numbers: Use parentheses with
area codes: (413) 584-2711. (Note: This differs from the AP Style Guide.)
Whenever possible, list the direct number and avoid listing a separate extension
number. For example, use “(413) 585-2182” instead of “(413) 585-2700,
extension 2182.”
that/which: Use "that" for
restrictive clauses and "which" for nonrestrictive. See the "commas" entry
in the punctuation section.
theatre: (at Smith) Department of Theatre,
theatre department. Use the "theater" spelling in generic use, unless
the specific organization uses the "-re" spelling.
time of day: Use
numbers, eliminate unnecessary zeros, use a.m. and p.m. (lowercase with periods).
Use "midnight" and "noon" (lowercase)
instead of 12 a.m. and p.m. (Examples: 8-11:30 a.m.; 7 a.m. to midnight; 8
a.m. to 1 p.m.) Spell out durations used in running text. (Example: An eight-hour
workday. The class meets at two o'clock.)
titles
of works
Italicize titles of books, magazines, newspapers, legal cases, films, full-length
plays and paintings. See newspaper and magazine
titles and Smith
publications.
Enclose in quotation marks the titles of individual
lectures (but not the name of the lecture series), short stories, poems, songs,
booklets, fliers and television series (unless specific episodes are mentioned,
then series title is in italics, episode in quotations). Consult AP Stylebook under "composition
titles" for
more information.
capitalization: Capitalize
the first word and all nouns, pronouns, verbs, adjectives and adverbs. Capitalize
prepositions and conjunctions only when they contain four or more letters.
music
Use quotation
marks for song titles; use italics for citing the full work or for long musical
compositions. Use capitalization only (and no additional treatment) for generic
descriptions (Concerto for Orchestra, Piano Sonata). Use lowercase abbreviations
for opus and number (String Quartet no. 5; Sonata in E-flat, op. 31, no. 3). Capitalize
Major and Minor if they appear as part of a title (Fantasy in C Minor). See Chicago Manual (15th
ed.), pages 375–76, for more detail.
course titles should be set in Roman
with initial caps. See capitalization.
of people
Capitalize official titles that appear before names (President
Carol T. Christ, Dean of the College Maureen A. Mahoney, Associate Professor June
Brown). Lowercase informal descriptive titles and occupational titles used before
names (history professor Ellen Richter, department chair Anne Miller). Use lowercase
for titles appearing after names (Carol T. Christ, president of the college). Use
the Smith College catalogue to confirm the titles of faculty members. Exceptions:
Titles in display (in mastheads and in other headings) or in formal usage (programs
and announcements) are often capitalized without regard to these rules. See also academic
titles, emerita and religious titles.
Move titles to follow names whenever possible (Carol
T. Christ, president of Smith College; Karen Green, assistant professor of theatre).
Use lowercase for titles standing alone (the president,
the dean, the director of graduate study). "Junior Usher" is an exception.
T-shirt
transgender: adjective and noun. (transgender
students)
trustees, Smith College Board of Trustees,
board of trustees
United States: spell out when used as
a noun, abbreviate the adjectival form (U.S. Senator Carol Moseley-Braun, U.S. currency,
an ally of the United States).
university and college names: For universities
with several campuses, try to follow the preferred punctuation for each campus (see
individual Web sites). For example, University of Massachusetts Amherst; University
of California, Berkeley; University at Albany, State University of New York. Use
shortened names (UMass, MIT) only in informal references. Exception: Mount
Holyoke College: do not abbreviate "Mount."
upper-class students/upperclassmen:
Avoid these terms. When practical, replace with "returning students" or "upper-level
students." Consider using "sophomores, juniors and seniors," if
it doesn't seem too wordy.
vespers, Christmas vespers
Visiting Year at Smith (not Visiting
Student Program)
Web, Web site, Web page, webcam, webcast
Web addresses: Cite only the name of
the server in Web addresses. Begin
the URL with "www..." (www.smith.edu). It is not necessary to use the
protocol "http:...."
William Allan Neilson Library (Note
the spelling of the middle name.)
Program for the Study of Women and Gender:
formerly women's studies
white: Lowercase when referring to skin
color.
work-study, Federal Work-Study Program,
work-study students
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